Executive Assistant

At Lucile Packard Children’s Hospital Stanford, world-renowned care begins with world-class caring. The hospital combines advanced technologies and breakthrough discoveries with family-centered care and is on a mission to heal humanity, one child and family at a time.

The Executive Assistant supports executive leadership and department staff by performing upper-level administrative functions. Duties include calendar and meeting coordination, correspondence and presentations, travel arrangements, records and budget support, and other administrative requirements.

This is a full-time, day-shift role scheduled for 40 hours per week. The hourly pay range is $40.13 to $50.16. Compensation depends on role requirements and factors such as education, experience, skills, location, and internal equity.

• High school diploma or GED equivalent required; college-level coursework preferred.
• Four years of directly related work experience required.
• Advanced general administrative skills and knowledge at an upper executive level.
• Ability to manage complex assignments, set priorities with minimal direction, use initiative and discretion, and make decisions within the scope of work.
• Strong organizational skills and ability to perform general office and complex administrative tasks.
• Ability to work with internal and external stakeholders at all levels and adapt to changing priorities.
• Ability to function effectively as a team player, maintain confidentiality, and communicate effectively verbally and in writing.
• Ability to build positive working relationships, learn department policies and procedures, field phone calls, and answer questions.
• Knowledge of general office procedures, equipment, and filing systems.
• Knowledge of standard business software, including MS Office (Word, Excel, Access, PowerPoint, and Outlook) and Zoom.
• No license or certification required.

• Handle a wide range of administrative and executive support tasks of varying complexity and sensitivity.
• Manage executive calendars, prioritize meetings, resolve scheduling conflicts, and provide meeting reminders and details.
• Consult leaders on priorities, statuses, and deadlines, and proactively anticipate needs and resolve issues.
• Serve as a primary contact between executives and internal and external stakeholders.
• Coordinate meetings and events, including room scheduling, vendor liaison, materials, and attendee logistics.
• Compose and distribute correspondence, letters, memos, minutes, reports, presentations, and forms.
• Develop, review, and edit presentations and documents; research and analyze materials to support executive decision-making.
• Attend leadership meetings, prepare agendas, record notes and action items, and assist with meeting facilitation.
• Plan and manage complex travel, including researching and booking transportation and accommodations, and ensuring itineraries comply with department and hospital policies.
• Complete special projects and prepare reports, research, analytics, briefings, and meeting summaries for executive leadership.
• Welcome visitors and coordinate logistics for VIP and client visits.
• Screen calls, messages, and mail; route information promptly and manage confidential and sensitive information.
• Communicate leadership instructions and objectives to reporting staff and summarize information from other executives.
• Handle facility and Information Services tickets according to departmental needs.
• Monitor the department budget and regularly reconcile spending card accounts in accordance with policy.
• Maintain physical and online department records, update databases, and prepare recurring reports.
• Perform other duties as assigned.