Executive Assistant (6194)

itD is seeking an Executive Assistant to provide high-level administrative and operational support to leadership by managing schedules, coordinating meetings, organizing communications, and ensuring day-to-day business activities run efficiently. The ideal candidate will bring strong executive support experience, proficiency with productivity and collaboration tools, and a proven track record of maintaining organization, improving coordination, and supporting business operations in a fast-paced environment.

This is a remote U.S. position, with preference for candidates aligned to the Eastern Time Zone. The engagement is for 6 months. itD provides comprehensive medical benefits, a 401k plan, paid holidays, and more. Only direct W2 candidates are being considered, and sponsorship is not available.

itD is a woman- and minority-led consulting and software development company that blends diversity, innovation, and integrity with real business results. Employees join a global community, work with Fortune 500 companies and high-performance teams, and have access to benefits, networking, and career learning and development programs.

• 3+ years of experience in an Executive Assistant, Administrative Assistant, or similar support role.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Experience coordinating meetings, calendars, and executive schedules.
• Strong experience with email management and virtual collaboration platforms, including Webex.
• Ability to prepare reports, presentations, spreadsheets, and business correspondence.
• Experience conducting research and supporting expense and statistical reporting.
• Strong organizational, time management, and multitasking skills.
• Experience using Cisco productivity and collaboration tools.
• Experience supporting senior leadership or executive-level stakeholders preferred.
• Experience coordinating travel arrangements and managing complex scheduling needs preferred.
• Previous experience supervising administrative or clerical staff preferred.
• Experience supporting office organization initiatives and special projects in a remote environment preferred.
• Bachelor’s degree in a relevant field or equivalent work experience required.

• Coordinate and manage executive calendars, meetings, appointments, and scheduling activities.
• Organize and support virtual and in-person meetings, including meeting logistics, communications, and follow-up activities.
• Prepare, update, and maintain presentations, documents, spreadsheets, and other business materials.
• Conduct research and prepare correspondence, reports, expense documentation, and statistical reporting.
• Arrange and coordinate travel plans, itineraries, and related logistics.
• Screen and manage phone calls, emails, mail, and visitor inquiries, routing requests appropriately and resolving information requests when possible.
• Coordinate office organization, space planning activities, and support special projects as needed.
• Supervise and provide guidance to clerical staff to ensure efficient administrative operations.
• Attend regular internal practice community meetings.
• Collaborate with the itD practice team on industry thought leadership.
• Complete client case studies and learning material, including blogs and media material.
• Build out material to contribute to the Digital Transformation practice.
• Attend internal itD networking events in person and virtually.
• Work with leadership on career fast-track opportunities.