EXECUTIVE PERSONAL ASSISTANT (ON-CALL HANDLER)-NEW YORK CITY, NY

A high-profile founder and senior executive is seeking an exceptional Executive Personal Assistant to serve as a trusted, on-call right hand across both professional and personal domains.

This role requires a highly polished, sharp, and resilient individual who thrives in a fast-paced, high-pressure environment. The principal operates at an elevated level and requires a partner who is proactive, confident, and capable of managing complex priorities with discretion and precision.

This is a demanding role with a true 24/7 on-call mindset, best suited for candidates with a strong background supporting UHNW individuals in celebrity, fashion or PR industries.

Requirements

• 24/7 on-call availability (non-negotiable)
• High discretion with a privacy-first mindset; comfortable signing multiple NDAs
• Prior experience supporting UHNW principals or senior executives in high-pressure environments (corporate, finance, or similar strongly preferred)
• Excellent written and verbal communication skills; polished, concise, and confident
• Tech-savvy with experience managing complex international scheduling and time zones
• Experience coordinating private aviation (fractional programs) and commercial travel
• Ability to travel as needed and support across multiple locations
• Proven experience as an Executive Assistant / Personal Assistant to a UHNW individual or senior executive
• Background in corporate or financial environments strongly preferred
• Demonstrated career stability with longer tenures in prior roles
• Strong presence and confidence; able to operate in high-stakes, high-visibility settings
• Highly organized, detail-oriented, and proactive
• Excellent judgment and ability to manage sensitive situations with discretion
• Comfortable working in fast-paced, high-demand environments, including interaction with high-profile individuals
• Adaptable, resilient, and able to manage shifting priorities with ease

Calendar and Scheduling Management

• Manage a complex, high-volume calendar across business and personal commitments
• Prioritize and screen requests for meetings, events, appearances, and appointments
• Build structured schedules that account for travel, transitions, and efficiency

On-Call Executive Support

• Act as a trusted point of contact for urgent matters and last-minute changes
• Provide real-time support outside of standard business hours as needed

Daily Coordination and Logistics

• Coordinate with drivers, household staff, internal teams, and external partners
• Ensure seamless daily flow between office, home, and external commitments
• Prepare meeting materials, decks, and briefing documents
• Oversee inventory of personal and business-related items

Travel and Operations

• Coordinate complex domestic and international travel, including private aviation
• Manage itineraries and ensure seamless execution across all locations

Personal and Lifestyle Support

• Support personal logistics, including events, appointments, and household coordination
• Assist with home-based events, including vendor management and execution
• Coordinate styling, glam, and related logistics for events and appearances