Executive Assistant

The Executive Assistant performs advanced administrative and project-related activities to support C-Suite Executives.

This role supports executive operations through calendar and meeting management, confidential communications, global travel coordination, event logistics, presentation development, administrative planning, and the identification of opportunities to use AI to streamline executive support. Minimal travel may be required, up to 10%.

AMETEK, Inc. is a leading global provider of industrial technology solutions serving diverse niche markets. The company employs approximately 22,000 colleagues in 35 countries and is committed to ethics, inclusion, teamwork, and social responsibility.

• Bachelor's degree required.
• Minimum 10+ years of experience supporting C-Suite senior executives or senior management.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Technical proficiency with Microsoft Office 365 applications, including SharePoint, Teams, and OneNote.
• Demonstrated ability and willingness to use AI tools to improve productivity, decision-making, work quality, and cost efficiency.
• Ability to identify appropriate AI use cases and critically evaluate AI-generated outputs.
• Accuracy-focused, detail-oriented, and strong organizational skills.
• Strong analytical, verbal, and written communication skills.
• Professional executive presence, confidence, poise, and composure.
• Ability to maintain confidentiality with tact and diplomacy.
• Ability to multitask, organize and prioritize work, and meet aggressive deadlines with accuracy and attention to detail.
• Strong project management skills.
• Ability to work independently and exercise good judgment and discretion.

• Act as a gatekeeper to executives' schedules and calendars while managing requests from key stakeholders.
• Maintain calendars; schedule meetings and conference calls; and draft correspondence, presentations, agendas, and reports.
• Schedule onsite and virtual video conference meetings using Microsoft Teams.
• Draft confidential reports, correspondence, and agendas; prepare executive meeting materials and presentations; and maintain documents in Microsoft OneNote.
• Manage global travel arrangements, including detailed itineraries and expense reports.
• Plan and manage logistics for large group meetings, training sessions, and large offsite meetings.
• Negotiate contracts for meeting space, hotels, dinners, special events, and offsite meetings, with authority to approve related expenses and contracts.
• Create and edit professional PowerPoint presentations.
• Provide administrative support and meeting logistics planning for training sessions.
• Anticipate questions, issues, and potential conflicts; answer routine inquiries and refer matters to appropriate experts.
• Identify opportunities to use AI to streamline executive support.
• Perform other administrative duties as assigned.