Executive Assistant

Do things you love with people you care about and good things happen 💙

BlueRock is for entrepreneurs, by entrepreneurs. We’re a one-stop-shop for business owners and investors with adventurous goals.

BlueRock was created to be different to other firms – a disruptor by nature, and a multidisciplinary firm that is changing the way people and clients view professional services. From day one, that has been a central element that has attracted both clients and people to it. That difference, together with the entrepreneurial drive provided by its founder, Peter Lalor, has enabled BlueRock to grow incredibly quickly.

Established in 2008, BlueRock employs over 300 people in Australia and New Zealand. BlueRock know that business can be tough and that life gets busy, which is why we act as advisors, not just accountants, and bring together lawyers, finance brokers, digital specialists, insurance brokers, financial planners, and grant consultants – everyone our clients need on their team to make life easier.

We love what we do, and we understand how to attract and retain the best talent and clients. BlueRock has grown quickly to become a national business, recognised on Top 100 lists and as a ‘Best Place to Work’ company for many years.

Joining our team means unlocking career growth opportunities, gaining client referrals through our seamless service offerings, and engaging in meaningful work that makes a real impact.

We’re proud to be 🥳

• B Corp Certified
• Winner of the Women in Finance Employer of the Year Award 2025
• A Certified Great Place to Work 2025

Not only that, we put our people first, in 2025 our BlueRockers said…

• 88% of BlueRockers say they genuinely care about their fellow BlueRockers
• 88% of BlueRockers believe that they are given a lot of responsibility
• 83% of BlueRockers can easily talk to management

About the role

If you are looking for a role where you can make your mark and grow, this could be your dream role.

Our COO is looking for a commercially focused Executive Assistant to assist them in team organisation, business planning, and growth. You will support the division's strategic initiatives and help remove resourcing and financial hurdles so projects can move forward smoothly. You'll provide practical administrative support, tackle day-to-day challenges, and create the space our teams need to grow, all while enjoying a collaborative, upbeat environment and growing yourself!

• Experience in an Executive Assistant, team coordinator, operations or agency support role (or similar).
• Basic commercial acumen with familiarity regarding P&L summaries and experience using accounting or invoicing software.
• Experience with CRM systems such as HubSpot and project management tools such as Asana.
• Strong communication skills and is highly organised, confident when engaging with clients, proactive in getting things done and focused on improving processes.

• Diary, inbox & meeting management: Manage calendar, schedule meetings, prioritise and triage emails, organise division/team meetings and celebrations, prepare pre-read briefs, agendas and take clear minutes with actions and owners.
• Client & prospect liaison: Attend discovery and client meetings, capture notes, send professional follow-ups, maintain relationships, handle referrals and communicate with prospects.
• CRM & project administration: Maintain HubSpot (pipeline stages, meeting notes, contact records, upload proposals), enter project timings into task platforms, track timelines/milestones and update relevant teams.
• Events & external representation: Attend networking events and conferences, support event organisation and confidently represent the division in external meetings.
• Finance & supplier support: Issue invoices, follow up on overdue payments, reconcile receipts, source/manage suppliers, track deliverables and approve invoices with stakeholders.
• P&L, reporting & resourcing: Pull basic project revenue reports, prepare P&L snapshots, assist month-end reconciliations, monitor team capacity and timesheets, flag resourcing constraints and send weekly capacity reports.
• Processes, SOPs & ad hoc support: Own/process SOP follow-ups, support process improvements, and handle confidential or ad hoc executive tasks (research, presentations, board/client pack prep).