Executive Assistant

Brunswick Group is seeking a highly organized and proactive Executive Assistant to join its Chicago office and provide premium administrative and business support to three client-facing Partners.

The role requires an understanding of the firm’s goals and the Partners’ responsibilities. The Executive Assistant will serve as a thought partner and driver of the Partners’ efforts while collaborating with the local Office Manager and U.S. administrative team.

This position requires onsite support Monday through Friday during standard business hours. Brunswick’s office policy requires team members to work in person, either in the office or on-site with clients, at least four days each week.

The annual base compensation range is $90,000 to $115,000, with eligibility for an annual discretionary bonus and a comprehensive benefits package including medical, dental, vision, disability, life insurance, paid time off, commuter benefits, a 401(k) plan, and professional development opportunities.

• Minimum seven years of administrative or operations experience in a fast-paced, confidential, professional services environment.
• Strong verbal and written communication skills.
• Strong project management experience.
• Detail-oriented with strong time management and multitasking skills.
• Ability to manage schedules seamlessly across domestic and international time zones.
• Client service orientation and discretion with confidential client matters.
• Ability to work independently and strategically as a team player.
• Resourceful problem solver with impeccable judgment and the ability to think on your feet.
• Professional demeanor, particularly when dealing with senior business figures.
• High emotional intelligence and strong personal impact.
• Proactive approach and willingness to take on challenges.
• Ability to adapt quickly to various personalities and situations.
• Bachelor’s degree preferred.
• Intermediate to advanced software skills, including Microsoft Office Suite, email and calendar management, travel and expense management tools, and video conferencing systems.
• Preferred additional qualifications include experience in a global corporate or firm setting, communications or consulting/client services industry knowledge, business acumen, and a sense of humor.

• Provide seamless Executive Assistant support to Partner-level staff, including complex calendar management and strategic administrative support.
• Proactively identify and resolve potential challenges related to scheduling, travel, and daily activities.
• Coordinate with executive assistants across the firm globally.
• Coordinate travel bookings and process expenses.
• Understand and prioritize Partners’ time to help them remain productive and nimble.
• Build strong rapport with Partners and client contacts.
• Respond to emails and requests in a timely manner, including outside standard work hours as needed.
• Prioritize and manage multiple projects while following through on associated details.
• Participate in continuing education and training opportunities.
• Act as a project manager for Partners’ client teams when necessary, coordinating assignments and projects.
• Identify and implement improvements to increase administrative efficiencies.
• Proof documents, edit presentations, and assist with meeting preparation.
• Provide support and coverage to the Office Manager and other administrative staff as needed.
• Maintain strong internal relationships with U.S. and international Brunswick teams.
• Perform related duties as assigned.