Executive Assistant

Hermeus is a venture-backed defense aviation company reclaiming the lost art of rapid iterative prototyping to build the fastest aircraft in the world today. By prioritizing relentless hardware iteration, Hermeus delivers high-speed systems at the pace of the modern battlefield and works with the Department of War to provide high-speed capabilities for the nation and its allies.

As an Executive Assistant at Hermeus, you will manage the wide range of time demands for a small group of senior executives. You will own executive calendars and help leaders more effectively manage when, where, and how they execute their duties while collaborating closely with senior leaders and cross-functional teams.

This is a full-time, hybrid position based in Los Angeles, California, with an annual salary range of $95,000 to $125,000. Hermeus offers competitive pay, equity, stock options, a 401(k) retirement plan, potential year-end bonuses, employer-paid healthcare and pet insurance, paid parental leave, paid holidays, paid office lunches, and paid time off.

• A minimum of 4+ years of administrative experience supporting senior-level executives in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills, with an approachable style and the ability to interface professionally with executives, clients, employees, and business associates.
• Strong organizational and time management skills, with proven ability to multitask, collaborate across priorities, and deliver high-quality results with follow-through.
• Must be able to work onsite in Los Angeles at least two days per week as needed by leadership.
• Demonstrated curiosity and desire to understand company goals.
• Ability to pivot quickly as new context emerges while collaborating effectively within a dynamic team environment.
• Proven ability to handle confidential and sensitive information professionally.
• Excellent attention to detail and accuracy.
• Strong Microsoft Office Suite skills and proficiency scheduling meetings across multiple time zones.
• Experience planning and booking international travel and handling executive monthly expense reports.
• Preferred: Experience with CRM systems, Slack, Confluence, and Ramp.
• Preferred: Experience working in a technology startup.
• Preferred: Experience supporting teams in a highly collaborative environment.
• Preferred: Experience coordinating executive-level meetings requiring security clearance.
• Preferred: Experience supporting engineering or product teams.

• Manage daily calendars for approximately two to three senior executives.
• Respond to internal and external meeting requests.
• Arrange travel, accommodations, itineraries, and related correspondence.
• Act as the point of contact for external guests and ensure a hospitable experience.
• Plan and host external meetings in partnership with event organizers and internal stakeholders.
• Establish standards for future Executive Assistant hires by collaboratively building new processes and standards.
• Work cross-functionally with administrative and operations team members to ensure seamless office communication.
• Travel to Los Angeles, Atlanta, or Washington, DC as needed and work comfortably across different environments or schedules.