Senior Executive Assistant

For more than 40 years, Mercer Advisors has helped families amplify and simplify their financial lives by integrating financial planning, investment management, business management, tax, estate, insurance, and more, all managed by a single team. Today, the firm serves more than 42,800 families across over 110 U.S. cities and is an independent fiduciary legally bound to act in clients’ best interests.

The Senior Executive Assistant is a strategic, highly organized, and proactive professional who provides high-level administrative and operational support to senior executives in a fast-growing business. This role serves as a trusted partner to executive leadership and cross-functional teams, enabling efficiency, anticipating needs, and ensuring seamless day-to-day operations. The Executive Assistant exercises sound judgment, maintains strict confidentiality, and operates with a high degree of autonomy in a dynamic environment.

This position requires availability Monday through Friday, 8:00 AM–5:00 PM. Work takes place in a professional office environment and involves working indoors, standing and sitting at a workstation, with no heavy lifting over 20 pounds.

The base pay range is $85,000–$120,000 USD. Actual base pay depends on factors including geographic location, relevant experience, education, skills, and licenses or certifications. This position is also eligible for incentive compensation.

• 5+ years of experience in an Executive Assistant or senior administrative support role, supporting C-suite or senior leadership
• Demonstrated ability to operate as a trusted partner to executives, exercising sound judgment and professionalism
• Highly organized, detail-oriented, and results-driven, with exceptional ability to manage competing priorities
• Strong interpersonal skills and ability to build relationships and communicate effectively at all levels of the organization
• Excellent written and verbal communication skills
• Proven ability to plan, prioritize, and manage a diverse, high-volume workload in a fast-paced, deadline-driven environment
• Experience managing complex calendars, travel, and logistics for senior executives
• Demonstrated experience planning and executing corporate and executive-level events
• Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Proven discretion and integrity in handling sensitive and confidential information
• Ability to work independently, take initiative, and collaborate effectively across teams
• High school diploma required; associate’s or bachelor’s degree preferred
• Availability Monday through Friday, 8:00 AM–5:00 PM

• Provide comprehensive, high-level administrative support to multiple executives and senior leaders
• Proactively manage complex and frequently changing executive calendars, schedule meetings, and coordinate domestic travel arrangements
• Serve as a key point of contact and trusted liaison between executives, internal teams, external partners, and clients, ensuring timely, professional, and service-oriented communication
• Anticipate executive needs, prioritize requests, and independently resolve issues while escalating risks or delays as appropriate
• Maintain accuracy and integrity of internal systems, records, reports, and executive documentation
• Manage sensitive and confidential information with the highest level of discretion
• Screen, prioritize, and respond to incoming meeting requests on behalf of executives
• Prepare, organize, and track reports, presentations, data, and materials to support executive decision-making
• Coordinate and execute internal and external meetings and events as needed, including logistics, materials distribution, and follow-up on action items
• Plan, organize, and support corporate and executive-sponsored events, ensuring alignment with business objectives
• Uphold and enhance office procedures, processes, and best practices to improve efficiency
• Lead or support special projects and initiatives as assigned, often across multiple teams and stakeholders