Executive Assistant (US)

Wing is on a mission to redefine the future of work by helping companies build world-class teams and put their operations on autopilot. The company is seeking an Executive Assistant to start immediately. This is a remote role for candidates located in the United States.

The position follows US work hours, with a schedule of 20–40 hours per week. Compensation is listed at $3,200–$5,000 per month, depending on experience level.

Benefits include performance incentives, job security and stability, paid training, an inclusive culture, upskilling opportunities, 100% work-from-home, a supportive team, career growth opportunities, a fun work environment, and holiday and overtime pay.

• Minimum of 3 years of experience as an Executive Assistant to C-level executives, such as a CEO or COO.
• Bachelor's degree or certificate course required.
• Excellent phone, email, and instant messaging communication skills.
• Excellent written and verbal English communication skills (at least B2 level).
• Solid organizational and time management skills.
• Tech savvy and familiar with current technologies, such as desktop sharing, cloud services, and VoIP.
• Experience with word-processing software and spreadsheets, such as MS Office.
• Knowledge of online calendars and scheduling, such as Google Calendar.
• Proactive attitude and willingness to be trained.
• USB headset with noise cancellation feature.
• Working webcam.
• Computer with at least a 1.8 GHz processor and 4 GB RAM.
• Main internet service: at least 25 Mbps cable connection.
• Backup internet service: at least 10 Mbps.
• Must be located in the United States.

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information, and prepare reports on findings such as comparative analyses.
• Store and organize documents and files.
• Prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods, and secure samples.
• Store, update, and collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication, and organize company data.
• Coordinate team calendars, prevent scheduling conflicts, and ensure clients are on time and prepared for meetings.
• Prepare itineraries and book hotels, rental cars, and other travel arrangements.
• Respond to incoming calls and make calls for appointments or informational inquiries.
• Reply to emails, follow up on correspondence, organize inboxes according to client preferences, and notify clients about important emails.
• Synthesize data and other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep account profiles up to date.
• Complete ad hoc tasks.