Executive Assistant - PA

Instead is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. This role will directly support the founders. The ideal candidate is passionate about research-based and operational support across a variety of business and personal tasks and initiatives, and is highly organized and meticulous while keeping the big picture in mind.

Candidates should have exceptional communication skills, a commitment to accuracy and attention to detail, and a no-task-too-small approach. The right team member will work well independently and remain flexible when direction is needed.

This is a remote, long-term, full-time position. The team’s workload varies, with some weeks more demanding than others. There may be potential travel for future conferences and meetings. The position offers a highly attractive compensation package, including health insurance, paid vacation, and a 401(k) plan.

Instead is a fast-growing fintech company that values its team and welcomes candidates with passion and enthusiasm for its product and a desire to make an impact.

• At least 1 year of experience in a similar role supporting a CEO or founder.
• Tech-savvy, with experience using Google Apps, including Docs, Slides, Sheets, Drive, and Gmail.
• Expert-level experience in Google Sheets or Excel, including building formulas and checking totals for accuracy in reports.
• Ability to edit materials for correct punctuation, spelling, and grammar, and to create letters, internal and external communications, and reports.
• Ability to work in a fast-paced, dynamic environment.
• Willingness to handle both business assistance and personal assistance tasks.
• Ability to manage multiple tasks and short timelines, prioritize and organize work, and complete assignments accurately and on time.
• Excellent verbal and written communication skills.
• Strong relationship-building and collaboration skills.
• Ability to use discretion when handling sensitive and confidential information.
• Ability to handle difficult situations positively, cope with stress in a fast-paced environment, and maintain an upbeat, can-do attitude and the confidence to stand one’s ground.
• Reliable and loyal.
• Thrives with little direction, tracks open issues and follow-up items, and sees them through to completion.

• Proactively and confidently manage and execute business, personal, and home maintenance tasks.
• Create and maintain an inventory of critical-path projects and high-priority business development activities.
• Handle confidential and non-routine information and explain policies when necessary.
• Work independently and with a team on special, nonrecurring, and ongoing projects; manage special projects at the founders’ request, which may include planning and coordinating presentations, disseminating information, and coordinating projects.
• Prepare executive expense reports and reconcile executive charge cards.
• Arrange travel and prepare itineraries for frequent domestic and international business and personal trips.
• Arrange appointments and reservations, and manage related paperwork and calendar entries.
• Plan and manage CEO-specific internal and external events, virtually and eventually in person.
• Remain flexible with working hours. The intended schedule is approximately 8:30 a.m.–5:30 p.m. EST, but demanding weeks may require longer and weekend hours.