Executive Assistant (Virtual, US)

As Executive Assistant, you will provide high-level support to the Chief Executive Officer and Executive Leadership Team. Working across multiple regions and time zones, you will manage executive priorities, calendars, communications, meetings, travel, and key business initiatives while proactively anticipating leadership needs.

You will coordinate executive administration, Board and leadership meetings, reporting, presentations, projects, and events. You will regularly interact with colleagues at all levels of the organization, as well as external clients, partners, Board members, and suppliers.

Success in this role requires exceptional organizational skills, sound judgment, professionalism, discretion, and the ability to work independently in a fast-paced global environment. This role offers broad exposure across the organization and the opportunity to support key strategic initiatives.

Sirva is a leading global relocation management and moving services company, providing personalized program solutions, global reach, innovative technology, and supply chain services.

• Associate or bachelor’s degree preferred.
• 5–7+ years of executive administrative support experience, including direct support of C-suite executives or senior leadership teams; global organization experience preferred.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Ability to work independently with minimal direction in a fast-paced environment.
• Ability to build trusted relationships and manage interactions with senior executives, Board members, and external stakeholders.
• Ability to collaborate across all levels of the organization with a customer-centric mindset.
• Strong coordination skills, with the ability to balance multiple tasks, prioritize work to meet deadlines, and adapt to changes in the environment and deadlines.
• Good judgment, discretion, and sound reasoning when making important decisions, with an eye for improvement opportunities.
• Superior organization and written and verbal communication skills, professional presence, and ability to multitask.
• High level of professionalism, integrity, discretion, sound judgment, and commitment to confidentiality.
• Previous project management experience highly desirable.

• Maintain calendars and provide administrative support to keep leaders organized and efficient.
• Prepare expense reports and assist with expense and budget tracking as required.
• Prepare, plan, and coordinate office or regional meetings and teleconferences.
• Arrange domestic and international travel.
• Draft meeting minutes.
• Draft and edit presentations, including preparing hard-copy documents.
• Assist with local office events and global town hall meetings.
• Gather, consolidate, and coordinate information across the organization for executive reporting, presentations, dashboards, and decision-making materials.
• Coordinate Board and Executive Leadership meetings, including scheduling, logistics, materials preparation, and distribution of meeting documentation.
• Assist with executive communications, correspondence, presentations, and briefing materials for internal and external audiences.
• Partner with the CEO and Executive Leadership Team to support follow-through on priorities, action items, and organizational initiatives.
• Handle highly confidential information with the utmost discretion.
• Act as a liaison between leaders and relevant parts of the organization.
• Perform other duties as required.