Executive Assistant – Operations

Persona is recruiting an experienced Executive Assistant – Operations for a client company. This full-time, long-term remote role supports a nonprofit organization and combines high-level administrative assistance with office management, process coordination, and day-to-day operational oversight.

Persona is a recruiting and staffing company that hires exceptional people from 98 countries into dedicated roles with client companies. It offers industry-leading pay, career growth, remote work, full benefits, and onboarding and ongoing employment support. Employees may be paid in their currency of choice.

The ideal candidate is highly organized, proactive, and motivated by the organization's mission and the opportunity to make a meaningful impact. The position is permanently remote and dedicated to one client company.

• Proven experience as an Executive Assistant, Office Manager, or in a similar operational support role
• Strong background in office administration, operations, and process coordination
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication skills in English
• Ability to manage competing priorities and work independently
• Proficiency with modern productivity, scheduling, and collaboration tools
• High level of professionalism, discretion, and attention to detail
• Genuine interest in the nonprofit's mission and meaningful, impact-driven work
• Preferred: Previous experience with nonprofit or mission-driven organizations
• Preferred: Experience supporting senior executives or organizational leadership
• Preferred: Familiarity with project management and operational process improvement
• Preferred: Marketing experience or exposure to marketing coordination
• Tools and technologies: Google Workspace, Microsoft Office, Slack, Zoom, Asana, Notion, and scheduling or project management tools
• Core competencies: Proactive problem-solving, resourcefulness, operational ownership, follow-through, adaptability, attention to detail, strong interpersonal and communication skills, and a mission-driven collaborative mindset

• Provide proactive administrative and operational support to senior leadership
• Manage executive calendars, meetings, correspondence, and scheduling priorities
• Coordinate daily office operations, administrative workflows, and internal processes
• Organize and improve systems to ensure efficient day-to-day operations
• Serve as a point of contact for internal teams, external partners, and stakeholders
• Prepare reports, presentations, documents, and meeting materials
• Track projects, deadlines, action items, and operational priorities
• Coordinate travel arrangements, expenses, and administrative logistics as needed
• Support cross-functional initiatives and special projects
• Assist with marketing-related coordination when needed