EXECUTIVE ASSISTANT - US SALES

Your Dreams, Our Future.

Join the dynamic and diverse team at Shiseido Americas, a subsidiary of the world-renowned Shiseido Company Limited. Be a part of a portfolio of prestige beauty brands which includes Clé de Peau Beauté, Drunk Elephant, Dr. Dennis Gross Skincare, NARS, SHISEIDO and several prestige fragrance brands including Issey Miyake, Narciso Rodriguez and Tory Burch. At Shiseido Americas we value and celebrate human diversity, with a rich tapestry of employees from all backgrounds and experiences.

Headquartered in New York City with US offices and facilities located in New Jersey, Ohio, Texas and Florida, Shiseido Americas employs over 2,000 individuals in the US, Canada, and Latin America. Shiseido Americas is a hub of talent and innovation. Be inspired by the array of skills, knowledge, and integrity of your colleagues, and join our driving force as Shiseido continues its pursuit of beauty innovations for a better world.

At Shiseido Americas, we focus on our people. We strive to foster a collaborative workplace culture where creative thinking, inclusivity and unique diverse perspectives are celebrated in order to drive success for both our employees and the company as a whole. By prioritizing our team and promoting an open-minded environment, we push the boundaries of what's possible and bring new ideas to life.

JOB SUMMARY:

The Executive Assistant provides high-level administrative support to three Vice Presidents across Field Sales and Key Account Planning for the SAC multi-brand portfolio. This role manages complex calendars, meeting coordination, travel arrangements, expense reporting, and administrative processes while supporting key initiatives, retail market meetings, market tours, and Sales Meeting execution. The Executive Assistant also assists with project coordination and cross-functional communication to ensure the Sales Leadership team operates efficiently and effectively.

• You have 2+ years of prior experience supporting senior executives within a corporate environment preferred.
• You have strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
• You can thrive in a fast-paced, dynamic environment with a strong sense of business urgency.
• You are resourceful, flexible, and intuitive, with the ability to anticipate needs, exercise sound judgment, and prioritize effectively.
• You have strong problem-solving skills with the ability to work collaboratively across departments, affiliates, and cross-functional teams.
• You have excellent interpersonal and communication skills, both written and verbal.
• You have strong technical skills, particularly in Microsoft Outlook, Excel, and PowerPoint.
• You are professional, discreet, and adaptable, with the flexibility to support changing business needs.
• You have a positive, proactive, can-do attitude with enthusiasm for supporting leaders and teams.
• Remote position; ability to remain highly connected, responsive, and effective while working remotely.
• College degree preferred.
• You have prior experience supporting large-scale event and meeting planning preferred.

• You will manage calendar prioritization and scheduling for three VP’s US Field Sales and Key Account Planning.
• You will coordinate department needs across all businesses. This includes creation of presentations, memos, market tour files, retailer meetings, and various other communications on behalf of Sales Leadership Team.
• You will plan and arrange internal/external meetings, catering, and team building events on behalf of US Sales Leadership as needed. Assist in venue selection, logistics for Regional Meetings as needed.
• You will plan and arrange air travel, hotels, car service, etc.
• You will assist in execution of Transversal US Sales Meeting with planning and on-site support.
• You will review contracts and provide feedback, communicate concerns/callouts.
• You will update and maintain Sales Field T&E records by preparing monthly reporting, summaries, projections, and calling out potential risks as needed.
• You will organize and submit Expense Reports and maintain records.
• You will attend Team Meetings and prepare/distribute minutes.
• You will maintain the sales organization’s email distribution lists and update as necessary.
• You will maintain the Master Retailer Market Meeting calendar access and accuracy.
• You will maintain accurate Master Retailer Contact Lists.