Executive Assistant to Founding Team (Dubai)

About AI Acquisition

AI Acquisition is a global AI enablement platform helping founders, agencies, and entrepreneurs launch and scale AI-powered businesses.

Operating globally with the US as our primary market, we combine proprietary AI orchestration tools with proven growth systems to help our members build scalable, high-revenue businesses.

Since launching, we’ve grown from zero to multi-seven figures in under two years, and we are now scaling aggressively toward eight figures and beyond.

Our mission is simple:
empower entrepreneurs to build life-changing businesses using AI.

We operate in a high-performance, founder-led environment where speed, ownership, and execution matter.

Learn more about us:
https://www.aiacquisition.com/

Our Co-Founder Jordan Lee speaking about the business:
https://www.loom.com/share/901416c6dac648acbe8a8b7fad8198d4

The Role

We are looking for an Executive Assistant to support our founding team in Dubai.

This is not a traditional administrative role.

You will operate as a strategic partner to the founders, helping them stay focused on high-impact decisions while ensuring operations, communication, and priorities run seamlessly.

You will be deeply embedded in a fast-moving startup environment, supporting high-level initiatives, managing complex coordination across teams, and ensuring our leadership team operates at peak performance.

This role requires someone who is highly organized, extremely proactive, tech-savvy, and able to think several steps ahead.

Relocation to Dubai is mandatory for this position.

• Proven experience as an Executive Assistant or Personal Assistant supporting founders or senior executives
• Experience in startup or high-growth environments strongly preferred
• Exceptional ability to manage multiple priorities simultaneously
• Strong attention to detail and follow-through
• Ability to anticipate needs and think several steps ahead
• Comfortable making independent decisions when needed
• Highly comfortable using modern productivity and collaboration tools
• Typical tools include:
  • Google Workspace
  • Slack
  • Notion
  • ClickUp
  • Miro
  • AI productivity tools
• Excellent written and verbal English
• Confident interacting with senior leaders, clients, and partners
• Highly proactive and solutions-oriented
• Thrives in fast-paced startup environments
• Strong ownership mentality
• Calm under pressure and adaptable to change
• This role is based in Dubai and requires relocation if you are currently located elsewhere.
• Candidates must be willing and able to relocate and work closely with the founding team in the UAE.

• Manage complex calendars, priorities, and daily execution for the founding team
• Ensure founders are fully prepared for meetings, decisions, and strategic conversations
• Coordinate across departments to ensure leadership priorities move forward quickly
• Manage and triage inboxes, Slack channels, and internal communications
• Draft and respond to messages on behalf of leadership when appropriate
• Ensure key messages and actions are followed up promptly
• Organize leadership meetings and external calls
• Prepare agendas, track action items, and ensure follow-through across teams
• Coordinate with internal and external stakeholders globally
• Manage international travel including flights, accommodations, and itineraries
• Handle documentation, visas, and travel requirements
• Ensure seamless execution of travel schedules
• Assist founders in executing strategic initiatives and internal projects
• Support cross-team coordination for company priorities
• Track deliverables and ensure deadlines are met
• Support founders with select personal administrative matters where required
• Maintain strict confidentiality across all communications and information