Executive Assistant to Founder, HR & Operations

Most Executive Assistant roles are about managing someone else's calendar and inbox. This one goes further: you'll take real ownership of financial administration, contracts, hiring support, and the founder's day-to-day. The things that need to get done right and on time, every time, without being chased.

If you want a role with real trust and real responsibility—not just task-following, but not "reinvent how the company works" either—this is built for that.

Fuelerate helps ecommerce brands grow through Conversion Rate Optimization (CRO), A/B Testing, and Meta Ads media buying.

We're growing fast enough that a lot of day-to-day operational work, including invoicing, contracts, scheduling, and hiring administration, has been sitting with the founder longer than it should. This role exists to take that off his plate, reliably.

This is a role built on consistency and trust. Doing the recurring, important things right, every time, matters more than redesigning how things work. If you naturally spot a better way to do something, we want to hear it, but that's a bonus, not the job description.

This is a remote, full-time role from day one. Compensation is $1,000–$1,500 per month, based on experience and performance.

• Experience in Executive Assistance, HR/Recruiting, or Operations administration
• Highly organized and comfortable with detail and repetition
• Confident with ClickUp and Google Sheets, or a fast learner
• Clear written and spoken English
• Trustworthy with sensitive financial, hiring-related, and personal information
• Reliable and consistent; someone who does what they say they'll do, on time, without being reminded
• Strong written and spoken English required

• Run the invoicing cycle and monthly payroll process
• Prepare and send client and employee contracts from existing templates
• Handle payment follow-ups
• Manage inbox and Slack, triaging what needs the founder's attention and what does not
• Manage the calendar, book calls, protect focus time, and keep things organized
• Conduct daily and weekly check-ins to keep everything on track
• Source and screen candidates against role descriptions
• Manage the hiring pipeline and schedule interviews
• Prepare onboarding documentation
• Support the hiring process without making the final hiring decision
• Plan travel and manage logistics
• Assist with personal appointments and errands where useful
• Follow up on what matters so nothing falls through