Executive Assistant - Operations

Join us in redefining the creator economy with AI

Fanvue is the fastest-growing creator monetisation platform in the creator economy. We are the leading AI-powered creator-first platform, designed to empower creators worldwide to directly monetise their audience. We’re on a mission to redefine the creator economy by empowering creators to connect, share, and earn more efficiently.

🎯 The Role

As an Executive Assistant within Operations, you’ll partner one‑to‑one with the Chief Business Operations Officer to amplify productivity, structure workflows, and help design operational systems. This isn’t just a support role – you’ll help build and refine how we work, what we prioritise, and how we manage decisions, time, and tasks. This role will help establish best-practice EA/executive partnership from the ground up. You'll have autonomy to design systems and workflows that work for both of us, with space to shape how we collaborate.

• UK‑based and able to travel in/around London when required.
• 2–4 years’ PA/EA experience in a fast‑moving environment.
• Outstanding organisational and prioritisation skills; able to switch context rapidly.
• Excellent written & verbal communication; able to draft, summarise and escalate appropriately.
• Comfortable with full access to confidential information, systems, and workflows, and trusted accordingly.
• Experience with Notion, Slack, 1Password; ability to learn new tools quickly.
• Mindset aligned with a direct, analytical, results‑driven, and high‑autonomy environment.

Nice-to-haves

• Interest in fintech/operations/systems thinking.
• Experience supporting a senior executive/founder.
• Experience with AI and similar automation tools
• Assertive yet grounded personality, willing to challenge constructively.
• Detail‑oriented, with strong initiative and follow‑through.

• Manage and prioritise calendars, scheduling, and daily agendas.
• Manage inboxes: draft and filter communications, then escalate or respond as appropriate.
• Prepare meeting briefs (half‑page bullet summaries preferred), action lists, and track follow‑ups using Notion dashboards and trackers.
• Handle travel and event logistics (UK & occasional international) with self‑managed time and coordination.
• Set up, maintain, and optimise task systems (Notion, Todoist, Reclaim.ai) with the calendar as the single source of truth for scheduling.
• Co‑develop decision‑rights, SLAs, SOPs and vendor/expense workflows.
• Own operational system maintenance and propose optimisations to increase deep‑work time.
• Filter communications and tasks so you and the executive focus only on high‑impact items.
• Take responsibility for onboarding/off‑boarding workflows and basic security/access controls (post‑probation).
• Manage personal scheduling, reminders, celebrations, and gifting.
• Occasionally accompany in‑person meetings or events when based in/around London.
• Proactively streamline and improve personal systems and tasks