Executive Assistant

Centricity Research is one of North America's largest clinical research networks and a fully centralized Integrated Research Organization (IRO). We conduct Phase I-IV clinical trials across more than 35 therapeutic areas, partnering with leading pharmaceutical, biotechnology, and medical device companies to advance healthcare through innovative clinical research.

We're looking for an Executive Assistant to provide high-level administrative and operational support to Centricity Research's Executive and Senior Leadership Team. You'll be a trusted partner who keeps leaders focused on strategic priorities by managing complex calendars, triaging executive communications, coordinating meetings and travel, supporting Board and leadership materials, and driving key administrative and people-focused projects across the organization.

You'll manage a high volume of requests, communications, and follow-ups, determining what needs executive attention, what you can handle directly, what should be routed elsewhere, and what cannot be allowed to drop. You'll also help shape internal communications by designing, formatting, and publishing company announcements and leadership updates, and partner closely with Human Resources on employee engagement and company events.

Centricity Research offers comprehensive health, dental, and vision insurance, enhanced employee assistance program support, flexible paid time off and holidays, continuing education reimbursement, and a 401(k) or RRSP with company match and immediate vesting.

Centricity Research is an equal opportunity employer committed to building a diverse and inclusive workplace. Applicants from all backgrounds are welcome, and accommodations will be provided during the hiring process upon request.

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred.
• 3-5+ years of experience supporting senior executives or leadership teams as an Executive Assistant, Senior Administrative Assistant, or in a similar role.
• Experience managing complex calendars, travel, confidential correspondence, and executive inboxes with strong judgment and discretion.
• Experience coordinating executive meetings, including agendas, action items, and follow-through on commitments.
• Experience supporting board materials, executive presentations, leadership reporting packages, or publishing communications via SharePoint or a similar platform.
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, with the ability to learn AI-powered productivity tools.
• Polished and precise communication skills, strong organization, and the ability to remain composed when priorities shift and deadlines compete.
• Ability to handle sensitive business, financial, and employee information with the highest level of confidentiality and professionalism.
• Experience with employee engagement, internal communications, or company events, or experience in healthcare, clinical research, professional services, or another fast-paced, multi-site organization is a plus.

• Manage complex executive calendars, proactively triage the CEO's inbox, and serve as a gatekeeper for executive requests.
• Track open actions, decisions, and follow-ups across leaders and workstreams.
• Maintain organized filing systems and confidential documentation.
• Process expense reports and approvals, and build spreadsheets and trackers for recurring work.
• Manage executive travel arrangements, itineraries, and expense reporting.
• Prepare correspondence and business documents on behalf of executives.
• Coordinate internal and external meetings from scheduling through follow-up.
• Support leaders in assembling and formatting Board and leadership meeting materials.
• Design, format, and publish company communications, leadership updates, and announcements through SharePoint and other channels.
• Partner with Human Resources and leadership to coordinate engagement initiatives, recognition programs, all-hands meetings, and company-wide events.
• Use Microsoft 365, SharePoint, Teams, and AI-powered tools to streamline administrative work and improve team operations.