Executive Assistant / Operations Coordinator

SalesPad is a software company building tools that help sales teams run outbound and follow-ups more efficiently.

We're hiring an Executive Assistant / Operations Coordinator to drive day-to-day execution across the business and make sure priorities get completed end-to-end. This is a full-time remote role.

• Experience in operations, project execution, or an ops/doer role in a fast-paced environment
• Strong English communication (written and verbal)
• High ownership and follow-through — you finish what you start
• Organized, fast, and detail-oriented
• Comfortable handling multiple workstreams at once
• Confident using tools like Google Workspace + ClickUp/Notion (or similar)
• HR/recruitment or marketing execution experience is a plus

• Own tasks end-to-end: define what needs to happen, execute it, and follow through until done
• Drive deadlines: set timelines, push progress, remove blockers, and deliver outcomes
• HR & recruitment execution: post roles, screen candidates, schedule interviews, coordinate offers/contracts, and support onboarding
• Legal/admin execution: handle company paperwork needs (entities, accounts, visas, vendor documentation) and keep everything organized and up to date
• Vendor & freelancer execution: find, hire, brief, manage delivery, and ensure quality
• Marketing execution support: coordinate content schedules, collect assets, publish/update where needed, and produce basic reporting
• Document management: organize files, reports, presentations, and internal documentation
• Client onboarding support: prepare materials, coordinate steps, and help produce onboarding videos/resources
• Reporting: send daily/weekly updates with progress, blockers, and next actions