Executive Administrative Assistant (Contract)

Codeword is a communication agency that helps brands create breakthrough communications, content, and community experiences. A remote-first agency and proud member of the global WE Communications family, Codeword works with global brands on launches, campaigns, and PR and marketing initiatives.

This contractor opportunity runs from November 2026 through April 2027. The role provides executive-level administrative support to leadership and operational support to the broader team, connecting leadership, internal teams, and external partners to keep daily operations and initiatives running smoothly.

Compensation is $45–$60 per hour, depending on experience. Benefits listed include flexible work hours, paid vacation, 401(k), health insurance, a home office allowance, wellness and technology credits, and parental leave.

• 3–7 years of experience in administrative, operations, executive assistant, or project coordination roles
• Highly organized and detail-oriented, with exceptional follow-through and a knack for keeping things from falling through the cracks
• Proactive and resourceful, able to anticipate what needs to happen next and take care of it
• Comfortable supporting senior leadership, managing competing priorities, and keeping organizational deadlines on track
• A strong communicator who can confidently coordinate with coworkers, clients, and leadership
• Comfortable giving and receiving constructive feedback when needed to keep things moving

• Manage complex leadership calendars, proactively resolve scheduling conflicts, and prioritize high-value meetings
• Prepare executive correspondence, briefing documents, agendas, and presentation materials for leadership reviews
• Collaborate with local team members on executive travel itineraries
• Gather and consolidate regional content for leadership requests across communication channels
• Serve as the primary liaison and gatekeeper for leadership, managing incoming requests and prioritizing communications
• Track and follow up on leadership action items and strategic deliverables across cross-functional partners
• Maintain strict confidentiality when handling sensitive strategic, organizational, and personnel matters
• Plan and execute bi-weekly team meetings and offsites, including agendas, presenter preparation, team-building activities, space logistics, technology setup, and catering
• Support team member onboarding, including resource provisioning and access setup
• Maintain shared team documentation, organizational charts, knowledge bases, and distribution lists
• Draft and distribute internal communications, team announcements, and operational updates on behalf of leadership
• Support special operational projects and process improvement initiatives to streamline workflows
• Provide leadership with updates on active projects and follow-ups from emails and meetings
• Handle urgent ad hoc content update requests directly with local team members