Contract Executive Assistant

Cobalt is looking for a seasoned Executive Assistant to support the CEO, Sonali Shah, along with key members of the Executive Leadership Team (ELT). The ideal candidate is a highly organized team player who is comfortable interacting with all levels of an organization, self-motivated, able to thrive in a fast-paced tech environment, and skilled at anticipating needs with high discretion and standards for excellence.

This is a contract role covering a maternity leave.

The role requires candidates to be based in the United States and available to work Eastern Standard Time business hours. Cobalt is committed to fair and equitable compensation practices and offers a salary range of $40–$50 per hour, depending on factors including relevant work experience, skills, certifications, state, and proximity to major metropolitan areas.

• 3–5 years of executive support experience, with demonstrated success supporting C-suite executives.
• Proficiency in Google Suite, MS Office, and Confluence.
• Exceptional organizational, time management, and multi-tasking skills with strong attention to detail.
• Excellent verbal and written communication skills.
• Proven ability to build relationships and handle sensitive matters with high discretion.
• Bachelor’s degree or equivalent work experience.
• Must be based in the United States.
• Must be able to work EST business hours.

• Provide daily support for the CEO, working closely to understand context, maximize effectiveness, and assist with priority initiatives.
• Support the broader Executive Leadership Team as needed.
• Manage the CEO’s full calendar, including Board scheduling, and provide support for key leaders as needed.
• Oversee daily email communications, track action items, and apprise the CEO of upcoming commitments.
• Coordinate travel arrangements for the CEO and key leaders, including preparing and submitting monthly expense reports.
• Coordinate agendas, materials, notes, and follow-up for Executive Leadership Team, CTOO, and company-wide meetings.
• Plan and execute offsites and company events.
• Track progress on projects and create presentations and other materials.
• Act as a point of contact for urgent matters and build strong internal and external relationships.
• Pivot quickly to shifting priorities and new tasks as needed.