Contract Executive Assistant

Cobalt is looking for a seasoned Executive Assistant to support CEO Sonali Shah and key members of the Executive Leadership Team (ELT). The ideal candidate is highly organized, a comfortable team player who can interact with all levels of an organization, self-motivated, and able to thrive in a fast-paced technology environment while anticipating needs with discretion and high standards for excellence.

This is a contract role covering a maternity leave. The candidate must be based in the United States and able to work Eastern Standard Time business hours.

Cobalt is committed to fair and equitable compensation practices, diversity, and equal employment opportunities. Please apply even if you do not meet every criterion but remain interested in the opportunity.

• 3–5 years of executive support experience, with demonstrated success supporting C-suite executives.
• Proficiency in Google Suite, Microsoft Office, and Confluence.
• Exceptional organizational, time management, and multitasking skills with strong attention to detail.
• Excellent verbal and written communication skills.
• Proven ability to build relationships and handle sensitive matters with high discretion.
• Bachelor’s degree or equivalent work experience.
• Must be based in the United States.
• Must be able to work EST business hours.

• Provide daily support for the CEO, working closely to understand context, maximize effectiveness, and assist with priority initiatives.
• Support the broader Executive Leadership Team as needed.
• Manage the CEO’s full calendar, including Board scheduling, and provide support for key leaders as needed.
• Oversee daily email communications, track action items, and apprise the CEO of upcoming commitments.
• Coordinate all travel arrangements for the CEO and key leaders.
• Prepare and submit monthly expense reports.
• Lead coordination, agenda development, material readiness, note-taking, and follow-up for ELT, CTOO, and company-wide meetings.
• Plan and execute offsites and company events.
• Track progress on various projects and create presentations and other materials.
• Act as a point of contact for urgent matters and build strong internal and external relationships.
• Pivot quickly to support shifting priorities and new tasks as needed.