Executive Assistant/Office Coordinator

MERU is a values-driven, impact-oriented team dedicated to fixing companies. The firm provides advisory services and data analytics support to middle-market companies with $50M–$2B in annual sales, serving private equity firms, credit funds, investment banks, and law firms. MERU was founded by professionals from Alvarez & Marsal and McKinsey and has experienced rapid growth since its founding.

MERU develops well-rounded team members through training across its service offerings, professional coaching, and opportunities to gain experience in diligence, turnarounds, interim management, data science, and more. The firm values personal time, professional development, entrepreneurial spirit, and meaningful impact for clients.

MERU is seeking a highly motivated and polished Executive Assistant to support its senior leadership team in the New York office. This high-impact role requires exceptional judgment, discretion, organization, and the ability to anticipate needs before they arise. The Executive Assistant will serve as a trusted partner to Partners and executives, enabling them to focus on clients and business development.

This is a full-time, in-office position based in New York, NY, with occasional flexibility to work remotely.

• 5+ years of experience in an executive support role, ideally within a professional services environment such as financial services, consulting, law, or a similar industry
• Demonstrated ability to support multiple senior stakeholders simultaneously in a fast-paced, high-expectation environment
• Exceptional organizational skills and meticulous attention to detail
• Strong written and verbal communication skills, with the ability to represent executives professionally in all interactions
• High level of discretion and sound judgment when handling sensitive or confidential matters
• Proactive, solutions-oriented mindset with the ability to anticipate needs
• Proficiency in Microsoft Office Suite; experience with CRM platforms such as Salesforce, HubSpot, or similar is a plus
• Calm under pressure, adaptable to changing priorities, and capable of managing ambiguity with poise
• Professional demeanor and genuine commitment to supporting the success of the people and firm served

• Manage complex, dynamic calendars for multiple senior executives, proactively resolving conflicts, prioritizing competing demands, and protecting time for strategic priorities
• Coordinate domestic and international travel, including flights, hotels, ground transportation, visas, itineraries, and contingency planning
• Serve as the primary point of contact between executives and internal and external stakeholders, including clients, investors, and professional contacts
• Prepare briefing materials, agendas, and background research ahead of meetings
• Draft, proofread, and finalize correspondence, reports, presentations, and other communications on behalf of executives
• Coordinate logistics for internal and external meetings and events, including board meetings, client dinners, and team offsites
• Handle sensitive and confidential client, personnel, and business strategy information with absolute discretion
• Process expense reports and manage reimbursements accurately and on time
• Assist with special projects and strategic initiatives as directed by executive leadership
• Support the general operations of the New York office and ensure day-to-day functions run smoothly
• Manage office inventory and supply procurement, maintaining appropriate stock levels and coordinating replenishment
• Submit, track, and follow up on maintenance and facilities requests with building management
• Oversee building access management, including issuing and deactivating access cards for staff and visitors
• Act as the primary liaison with office vendors and service providers, managing relationships, service agreements, and issue resolution
• Prepare and process client invoices in partnership with the Finance team, ensuring accuracy, proper coding, and timely issuance
• Maintain organized records of billing activity and follow up on outstanding items
• Maintain the CRM with new leads, contacts, meeting records, and correspondence for current and target clients
• Ensure CRM data integrity and completeness, flagging gaps or stale information and working with Partners to keep records current