Executive Assistant

This position may be based in either the Greater Raleigh, NC area or the Lexington/Bedford, MA area. In Raleigh, the role is fully remote, with availability for occasional in-person meetings and collaboration with the CEO. In Lexington/Bedford, the role is primarily onsite, with flexibility to work remotely one day per week, subject to manager approval.

The Executive Assistant provides high-level administrative support to the CEO and manages day-to-day priorities to ensure efficient business operations. The role includes managing the CEO's calendar, scheduling meetings, reviewing and responding to emails, organizing documents, maintaining records, taking meeting notes, coordinating travel, preparing expense reports, and performing other administrative tasks. Depending on business needs and available capacity, the position may also support the Commercial Team.

Hemanext offers benefits including 401(k), medical, vision, dental, and disability insurance.

• Five (5) years supporting C-suite executives or other senior leaders, with a strong focus on executive administration, scheduling, and travel coordination.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities in a fast-paced environment.
• Bachelor's degree or equivalent combination of education and relevant work experience.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint.
• Experience utilizing AI-powered productivity tools to improve administrative efficiency is preferred.
• Excellent, articulate written and oral communication skills.
• High energy and highly accessible.
• Ability to multitask and manage priorities effectively while handling multiple demands simultaneously.
• Sense of humor and ability to work enthusiastically.
• Calm under pressure, with a high degree of independent judgment and absolute discretion when dealing with confidential matters.
• Ability to work at a computer for extended periods and communicate effectively by phone, video conference, and email.

• Manage domestic travel arrangements and planning for the CEO and periodic visitors, including detailed itineraries and responses to delays, cancellations, and other unforeseen circumstances.
• Assist with international travel planning as business needs require.
• Coordinate internal and external meetings and events, both virtually and onsite.
• Arrange conference rooms, communications, bookings, and meals or snacks as needed.
• Coordinate Board of Directors meetings, visitor meetings, and Company All-Hands meetings.
• Support video and audio conferencing.
• Prepare professional PowerPoint presentations, Excel spreadsheets, and Word documents using information provided by the CEO and other business leaders.
• Use Microsoft Office applications and artificial intelligence responsibly to improve efficiency and expedite administrative tasks.
• Provide administrative support to the CEO and, as workload permits, the Commercial Team.
• Coordinate travel, scheduling, document preparation, expense reporting, and other administrative activities.
• Perform additional administrative duties and special projects as assigned.