Executive Assistant

Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Our client is a large, well-established organization operating across several professional service areas. They focus on forward-thinking solutions, support employee development, and value an inclusive environment. The company offers a range of career paths and is recognized for its cooperative work style and strong ethical standards.

• 5-10 years of proven experience in executive assistance or administrative support roles
• Extensive experience managing schedules and coordination across multiple time zones for global teams and executives
• Proficient in advanced calendar management, meeting scheduling, and end-to-end travel arrangements
• Excelled in remote working environments
• Excellent written and verbal communication skills
• Strong organizational and time-management skills

• Provide ongoing administrative and operational support to stakeholders, colleagues, and the Business Support Team, including financial tasks like chasing instructions, processing invoices, and project billing support
• Proactively manage diaries, scheduling, and organization for senior colleagues
• Organize and oversee external client and internal stakeholder meetings with professionalism, prompt interaction, and comprehensive coordination
• Deliver end-to-end administrative services, such as creating engaging documents, e-packs, expenses, travel arrangements, and overseeing physical/electronic production using tools like GSD
• Manage design inputs, material presentations, and proficient use of platforms (e.g., HBB, MercerForce) for optimal outputs
• Proactively communicate capacity, seek feedback, and volunteer for opportunities as guided by the Business Support Manager