Executive Assistant

Under minimal supervision, provides highly diversified administrative tasks and assignments in support of a senior executive. Assists the executives by carrying out a variety of complex administrative duties involving contact and exposure to confidential and/or proprietary information. Utilizes independent judgment, determining when to act for executive and when to refer problems for personal attention.

• Strong interpersonal skills - self confident with the ability to positively interact with all levels of employees, vendors, customers, distributors and executives.
• Fast and accurate typist with excellent command of the English language, including strong spelling and grammar skills.
• Demonstrated organizational skills, with high attention to detail.
• Demonstrated ability to work independently on routine assignments where clear policies and procedures exist and to work with general guidance on new or unique assignments.
• Proven ability to maintain and safeguard confidential information.
• Advanced knowledge of Microsoft Outlook, Excel, Word, and PowerPoint.
• Excellent command of the English language; good spelling and grammar skills.
• Associate's degree required; Bachelor's degree preferred.
• 6+ years of related administrative experience, including experience supporting senior management.

• Manages the calendar of senior executives in accordance with the executive's preferences, using independent judgment in assigning priorities and juggling multiple requests for meetings.
• Arranges travel, hotel accommodations, and transportation; prepares detailed itineraries and compiles travel-related documents.
• Prepares and tracks payment of expense reports.
• Verifies and codes invoices and forwards them to the appropriate executive for signature.
• Assists with the development of presentations, including preparation of overhead slides and researching topics.
• Coordinates the accumulation and compilation of materials for meetings and other purposes, including staff meetings, monthly management meetings, and monthly management reports.
• Maintains a comprehensive understanding of company and departmental policies and procedures and independently sets priorities.
• Coordinates internal and external meetings, including sending invitations, arranging catering, reserving locations, compiling binders and handouts, preparing agendas, and confirming attendees.
• Answers and screens the executive's phone, refers calls to appropriate personnel, takes messages, and responds to inquiries.
• Receives, sorts, distributes, opens, and screens incoming mail; prioritizes responses and follows up to ensure timely action.
• Coordinates processes or projects for executives, including complex, confidential, and sensitive matters.
• Types routine and non-routine memos, correspondence, forms, and documents; prepares drafts and edits materials as needed.
• May provide backup receptionist coverage depending on the priority of other projects.
• Performs other duties as assigned.