Executive Assistant, CEO

Pindrop is a cybersecurity company delivering continuous identity verification across voice, video, and digital interactions. Its unified trust platform helps enterprises detect synthetic identities, identify risk, and authenticate known identities. Pindrop protects billions of high-risk interactions for enterprises, including leading financial institutions, insurers, and healthcare organizations.

Pindrop is hiring a seasoned, self-directed Executive Assistant to support its CEO as a trusted partner and operational extension. The role manages the CEO’s time, priorities, and communication so the CEO and leadership team can focus on high-impact work.

This remote-first role offers unlimited PTO, competitive compensation including RSUs, health and welfare plans, paid parental leave, a monthly phone and internet allowance, and an annual learning and development stipend.

• 10+ years of experience as an Executive Assistant, including at least 3 years supporting a CEO.
• Demonstrated ability to work independently with minimal direction and exercise judgment on behalf of a senior executive.
• Proficiency with Google Workspace and Microsoft Office, plus calendaring, travel, and expense systems.
• Strong design and presentation sensibility, with experience producing executive-ready materials.
• Experience coordinating board- or executive-level materials is a plus.
• Comfortable providing occasional after-hours support tied to travel or urgent priorities.
• Polished, composed executive partner with strong judgment, executive presence, and confidence sharing a point of view.
• Proactive, self-sufficient, decisive, and comfortable managing ambiguity with minimal check-ins.
• Skilled communicator who can manage up diplomatically, protect the CEO’s time, and balance strategic support with hands-on execution.

• Own the CEO’s calendar, make scheduling decisions independently, protect focus time, and maintain a sustainable meeting load and purposeful cadence.
• Operate with delegated authority, make decisions within the role’s remit, and bring recommendations with clear options and tradeoffs when input is needed.
• Coordinate complex domestic and international travel, agendas, and briefings end to end; anticipate changes and resolve issues quickly.
• Prepare concise, insightful meeting briefs, background materials, and talking points.
• Produce polished, executive-ready presentation materials, speaker notes, and documents with strong attention to design and brand.
• Track decisions and action items to ensure follow-through and accountability across the organization.
• Draft and review internal communications that reflect the CEO’s voice and intent.
• Act as a discreet liaison among the CEO, executive team, board members, and external partners; filter and prioritize inbound requests.
• Introduce lightweight systems that improve follow-through, communication, and visibility without adding complexity.
• Use AI and modern productivity tools to streamline workflows, summarize materials, and enhance decision-making.
• Handle sensitive information with discretion, maintain confidentiality, and build trusted relationships across the organization.