Executive Assistant

Nutrabolt is a fast-growing, global active health and wellness company with a portfolio of market leading performance-oriented brands that energize and fuel active lifestyles. The company’s disruptive and innovative products compete in the Functional Beverage and Active Nutrition segments, under three consumer-loved brands: C4® (one of the fastest-growing energy drink brands in the United States and the #1 selling global pre-workout brand), XTEND® (the #1 post-workout recovery brand in the United States), and Cellucor® (an award-winning sports nutrition brand created in 2002).

Since its founding 20 years ago, Nutrabolt has set out to meet the discerning needs of performance athletes and fitness enthusiasts, while appealing beyond this core group to include consumers around the globe who are making healthy, active living a daily priority.

As a Certified Great Place to Work, Top Workplaces USA honoree, Fortune Best Workplace in Texas, and more – Nutrabolt cares deeply about our people, planet, and the communities we serve. Here, our teammates are united by our mission, and take ownership in creating a healthy workplace environment that promotes strong bodies, clear minds, and a culture of respect and belonging for all.

As an Executive Assistant at Nutrabolt, you will be responsible for supporting the administrative functions supporting up to three Executives; including calendar management, event planning support and execution, and project management. You are someone who can take initiative and run with projects, while operating with good discretion and professionalism.

• 3+ years’ experience as an Administrative Assistant or Executive Assistant
• Ability to multitask in a fast-paced environment and to communicate effectively and tactfully, both verbally and written
• Experience with Microsoft Office Suite
• Ability to think strategically and independently with minimal supervision and direction
• Is extremely organized and can keep track of multiple projects at once
• Operates with the upmost discretion in handling private data and communications

• Assuming full ownership of executive’s calendar, including scheduling, confirming participants, preparing agendas, and setting up meeting spaces for in-person meetings
• Partnering closely with Corporate Communication function to support executive communications
• Attending key meetings with executive to capture critical meeting discussion items and decision points, and provide written recap out to all attendees
• Coordinating invoice processing and approval with accounting team
• Partnering with legal team on contract reviews at the request of the executive
• Establishing and/or supporting recordkeeping processes
• Coordinating travel, including domestic and international
• Tracking and submitting executive and department expense reports
• Managing and/or supporting the full coordination of special events, such as full department meetings or company all-hands meetings
• Working collaboratively with other Executive Assistants to support company-wide initiatives and cross-functional back up support
• Serving as a project coordinator for special projects, as requested by executive