Executive Assistant

ElevenLabs is an AI research and product company transforming how people interact with technology. The company develops AI platforms for voice and chat agents, creative content generation, and foundational audio models.

ElevenLabs operates as a high-velocity, AI-first, globally distributed team focused on rapid experimentation, autonomous teams, impact, and excellence. The company supports professional development, social travel, annual company offsites, and coworking stipends.

This is a high-trust, hands-on Executive Assistant role supporting senior leadership in a dynamic environment. The successful candidate will serve as the operational backbone for leadership by managing calendars, coordinating across time zones, handling logistics, and owning day-to-day administrative tasks.

The role supports the finance leadership team and includes executive meeting preparation, inbox management, action tracking, automation of administrative processes, and ownership of discrete projects such as board logistics, executive travel, offsites, and the finance team's operating cadence.

• Experience supporting multiple senior executives in a high-velocity environment
• Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders
• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests
• Proven judgment and problem-solving skills
• Fluency with AI tools and a track record of automating your own work
• High emotional intelligence and discretion, with the ability to handle sensitive information
• Fluency in English

• Own calendars and time allocation for the finance leadership team, making trade-off decisions independently based on stated priorities
• Prepare executives for every meeting, including pre-reads, context, and the decision needed for board and investor sessions
• Capture actions from meetings and follow up through completion
• Triage executive inboxes and draft correspondence
• Automate mechanical aspects of the role, including briefing preparation, triage, scheduling, and recurring reporting
• Run discrete projects, including board logistics, executive travel, offsites, and the finance team's operating cadence