Executive Assistant

Bring your Executive Assistant expertise to Pax8 and help empower senior leaders to operate at their best while driving operational excellence across the business.

A role that drives impact
As an Executive Assistant at Pax8, you will serve as a trusted partner to senior leadership — ensuring seamless day-to-day operations while enabling executives to stay focused on strategic priorities.

This role goes beyond traditional administrative support. You’ll be a proactive, highly organized operator who thrives in a fast-paced environment, balancing multiple priorities while delivering with precision and discretion.

A culture that sets us apart
At Pax8, collaboration, trust, and curiosity are core to how we work. You’ll partner with leaders and colleagues who value transparency, creative problem-solving, and continuous learning — creating an environment where you can grow your influence and make a meaningful impact.

• Significant experience (5+ years) supporting senior-level leaders in a fast-paced environment
• Exceptional organizational and time management skills with a strong attention to detail
• Strong communication and interpersonal skills with the ability to engage across all levels
• High level of discretion and professionalism when handling confidential information
• Proficiency in modern office tools and administrative systems
• A proactive, solutions-oriented mindset with the ability to anticipate needs and take initiative
• Bachelor’s degree in a related field or equivalent work experience

• ✨ Owning executive calendars — Managing complex schedules, coordinating meetings, and ensuring leaders stay focused on the highest priorities
• 🧭 Coordinating travel logistics — Booking flights, hotels, and transportation while ensuring seamless end-to-end itineraries
• 📬 Managing inbox communications — Prioritizing messages, drafting responses, and enabling clear, timely communication
• 📊 Preparing leaders for success — Developing agendas, gathering materials, and coordinating meeting logistics and technology
• 🤝 Supporting and participating in meetings — Capturing key takeaways, tracking action items, and ensuring follow-through
• 💼 Driving operational efficiency — Managing expense tracking and reimbursements while supporting ongoing business activities
• 🎯 Planning and executing events — Coordinating logistics and ensuring successful internal and external events
• 🗂️ Creating polished communications — Drafting and editing presentations, reports, and executive-level materials