Executive Assistant

Greycroft is a multi-stage, multi-strategy venture capital firm that partners with entrepreneurs building category-defining companies across technology, sustainability, and consumer brands. Founded in 2006, Greycroft manages over $4 billion in assets and has made more than 400 investments since inception.

We are looking for an Executive Assistant to join us onsite in San Francisco, providing dedicated support to two investment team partners in a high-velocity, high-stakes environment. The ideal candidate is a thoughtful, professional communicator who is hyper-organized, calm under pressure, discreet with sensitive information, and proactive in anticipating needs. This role requires excellent judgment, enthusiasm for venture capital, and a passion for driving efficiency for the partners and broader firm.

Total compensation range: $150,000-$175,000 annually.

• A minimum of 5 years of experience in an Executive Assistant role, preferably supporting C-level leadership within venture capital, private equity, or a relevant financial services industry
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively
• Strong written and verbal communication skills, with a high level of professionalism and discretion
• Demonstrated ability to operate independently and proactively with minimal direction
• Strong ability to manage ambiguity, exercising sound judgment when instructions are incomplete
• Preference for AI fluency and the ability to seamlessly use the modern technology stack used by the firm, including Microsoft Suite, Zoom, Slack, Dropbox, ChatGPT, and Claude
• High degree of discretion and trustworthiness in handling confidential information
• A collaborative, team-first mindset with a strong sense of ownership and follow-through
• Calm, even-tempered, and resilient under pressure
• Bachelor's degree or equivalent experience in a related field is preferred

• Calendar & Schedule Management: Manage complex, high-volume calendars for two investment team partners; proactively structure and prioritize time for meetings, travel, board commitments, and deal work; and anticipate and resolve scheduling conflicts.
• Communications & Correspondence: Serve as a key point of contact for internal and external stakeholders; draft, manage, and triage correspondence; and adapt communication style to each partner's preferences and working style.
• Travel & Logistics: Coordinate detailed, frequently changing travel arrangements and manage expense reporting and related administrative logistics.
• Cross-Functional & Firm-Wide Coordination: Balance individual partner priorities against broader firm-wide goals and deadlines, and partner with investment and operations teams to ensure alignment.
• Deal & Portfolio Support: Prepare briefing materials and background context for founder, board, and LP meetings; support diligence processes by coordinating calls, materials, and follow-ups; and coordinate board meeting logistics and portfolio company touchpoints as needed.
• Confidentiality: Maintain the highest level of discretion when handling sensitive deal, financial, and personnel information.