Executive Assistant

Bentley Systems is seeking an Executive Assistant to support the Ecosystem & Ventures (E&V) leadership team. Bentley Systems advances the world’s infrastructure through digital twin solutions that help people design, build, and operate better and more resilient infrastructure.

The Executive Assistant will proactively provide primarily administrative and potentially program management support to senior executives and directors. The role supports key operational rhythms, business processes, and procedures, enabling seamless execution across the E&V business and leadership team. This position reports to the Senior Director, Programs and Operations.

The company offers an attractive salary and benefits package, a collaborative team culture, career opportunities within a world-leading software company, and a commitment to inclusion, belonging, colleague wellbeing, and sustainable infrastructure.

• 2-5 years of relevant experience providing operational support for senior leadership, with a preference for candidates who have supported M&A activities.
• Ability to maintain confidentiality, show discretion, and protect information.
• Experience performing administrative work requiring analysis, initiative, and discretion.
• Excellent relationship-building skills with internal and external stakeholders at all organizational levels.
• Strong commitment to operational excellence and adaptability in response to changing priorities and needs.
• Solid time management and organizational skills.
• Excellent communication and interpersonal skills.
• Experience arranging global and national travel.
• Experience with executive-level calendar management.
• Process improvement and problem-solving skills, with the ability to use initiative and creativity.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, SharePoint, and Visio.
• Proficiency with travel booking and travel expense systems.
• Experience producing and distributing board packs.
• Project management and research capabilities.
• Strong multitasking ability and appreciation for supporting a growing team with diverse personalities in a remote working environment.
• Ability to prioritize and handle multiple assignments while anticipating the needs of others.
• Ability to work seamlessly as part of a team.
• Ability to work effectively under pressure and manage conflicting priorities.
• Accurate minute-taking and production of meeting minutes.
• High attention to detail.
• Experience managing, coordinating, and facilitating events and meetings.

• Manage individual senior leadership agendas while considering organizational and cross-group schedules and commitments.
• Coordinate meetings across global time zones with diplomacy and discretion, including making calendar decisions on behalf of executives to prioritize their time and resources.
• Identify and support efficient ways to maximize E&V leadership’s time and ensure leaders are prepared for meetings, presentations, and projects by gathering necessary materials.
• Coordinate advanced domestic and complex international travel, including flights, hotels, rental cars, multiple connections, travel visas, documentation, and expense reconciliation.
• Liaise with Navan and the Bentley Travel team on travel arrangements.
• Produce high-quality emails and messages for individuals at all levels of the organization.
• Support and facilitate All Hands Meetings, Quarterly Business Reviews, Leadership Meetings, and other internal and external events.
• Coordinate guest speakers, presenters, attendees, and presentations.
• Take meeting minutes when required, identify key action items, and follow up with relevant parties to ensure timely execution.
• Coordinate procurement activities, manage departmental purchase requests, and follow up on notifications and approvals on behalf of executives.
• Perform administrative and project duties, including ensuring organizational information is correct in internal systems.