Executive Assistant

Confido is the AI infrastructure powering modern CPG—the platform that more than 200 brands, including OLIPOP, Simple Mills, Dr. Squatch, and Tropicana, use to run everything from deductions to production planning. Finance, accounting, sales, and operations are unified in one system for the first time.

We're growing 5x year over year with a small team in New York City. The people who join now will shape the product, the culture, and the company itself.

As the Executive Assistant to our Founder, Justin, you will provide core administrative support to keep leadership focused on Confido’s highest-leverage work. You will be the ultimate operational partner and gatekeeper, ensuring nothing falls through the cracks across shifting schedules, investor communications, and strategic priorities.

This is a high-trust, high-visibility role that makes a direct contribution to Confido’s success as we rapidly scale our platform. If you thrive in fast-paced startup environments and take pride in executing details flawlessly, this role offers an incredible vantage point at a fast-growing market leader.

• 5+ years of experience in dedicated support roles such as Executive Assistant, Personal Assistant, or Senior Leadership Assistant.
• An ownership mentality combined with a highly proactive, solutions-focused approach to daily problem-solving.
• Deep attention to detail and an innate love for structure; you actively make operational processes faster, smoother, and clearer.
• High discretion and maturity, with a proven ability to protect sensitive financial data and navigate complex stakeholder relationships.
• Exceptional writing and critical thinking skills, with confidence handling high-stakes corporate and investor correspondence.
• Strong prioritization skills, remaining exceptionally calm and flexible under the natural pressures of a high-growth startup environment.
• Prior experience working within a high-growth tech company, international startup, or CPG-adjacent ecosystem is a plus.
• A strong curiosity about or proven track record of using generative AI tools to streamline administrative tasks is a plus.

• Serve as a trusted partner to Justin, anticipating administrative and operational needs before they are voiced.
• Manage complex, rapidly shifting calendars and prepare the founder for high-stakes investor updates, board meetings, and candidate interviews.
• Own and filter incoming emails and communications, flagging urgent items while independently resolving routine matters with high discretion.
• Create repeatable processes, templates, and automations that improve administrative efficiency while maintaining strict confidentiality.
• Coordinate end-to-end travel logistics, planning detailed itineraries down to the last variable.
• Adapt seamlessly to shifting startup priorities by owning ad hoc administrative initiatives and special projects as needed.