Executive Assistant, Inizio Ignite

Inizio Ignite is the global advisory partner for health and life sciences, bringing together connected expertise across Research Partnership, Putnam, STEM, and Vynamic. Guided by purpose, passion, and precision, the organization collaborates with clients to ignite impact, accelerate performance, and deliver lasting change for patients. Inizio Ignite is part of Inizio, a global commercialization partner for health and life sciences with more than 10,500 experts operating in over 50 countries.

The Executive Assistant to the Global President of Inizio Ignite provides strategic, high-level executive support and project management to ensure the smooth and efficient operation of the Global President's office and the successful delivery of key business priorities. Acting as a trusted business partner, the role manages complex global calendars, executive meetings and travel, strategic projects, communications, presentations, and leadership governance.

Working across multiple functions and global teams, the Executive Assistant supports project plans, coordinates activities, tracks milestones, manages risks and dependencies, and drives accountability for strategic initiatives and business-critical actions. The role also builds strong relationships with senior stakeholders, handles confidential information with discretion, and identifies opportunities to improve processes and executive effectiveness through technology, AI, and continuous improvement.

This is a hybrid position based in Dublin or London.

• Demonstrable experience supporting a C-suite or equivalent senior global leader.
• Exceptional organisational skills, with the ability to manage competing priorities and respond calmly to rapidly changing requirements.
• Strong judgement, emotional intelligence, and confidence engaging with senior stakeholders.
• Excellent written and verbal communication skills, including the ability to draft executive-level correspondence and communications.
• Experience coordinating or managing cross-functional projects in a complex, global organisation.
• Strong project management skills, with the ability to develop plans, manage timelines, track dependencies, and drive actions through to completion.
• A proactive, solutions-focused approach, with the ability to anticipate needs and work independently.
• Tech-savvy with a keen interest in emerging technologies and AI, applying innovative solutions to simplify processes, improve productivity, and support continuous improvement.
• Strong attention to detail and consistent follow-through.
• Experience supporting leadership governance, complex projects, or business operations.
• Ability to build trusted relationships across different functions, cultures, and levels of seniority.
• Comfortable handling ambiguity and influencing outcomes without direct authority.

• Act as a trusted partner to the Global President of Inizio Ignite by managing priorities, protecting executive time, anticipating needs, and ensuring effective delegation.
• Manage complex global calendars, travel, and executive meetings across multiple time zones.
• Prepare executive presentations, reports, briefing materials, agendas, and pre-reads.
• Coordinate the operating rhythm and governance of the Ignite Management Team and Ignite Extended Leadership Team, maintaining action trackers and accountability for outcomes.
• Build and maintain trusted relationships with senior stakeholders across Ignite, Inizio, clients, partners, and external organisations.
• Handle highly confidential business, organisational, people, and commercially sensitive information with professionalism, discretion, and integrity.
• Identify risks, bottlenecks, and emerging issues, coordinating stakeholders and driving timely resolution.
• Lead the planning and delivery of leadership meetings, internal events, offsites, and executive sessions.
• Provide project management support for strategic initiatives sponsored by the Global President and Ignite Leadership Team.
• Monitor Value Creation initiatives and other strategic programmes, producing reporting and insights for senior leadership.
• Coordinate executive communications issued on behalf of the Global President.
• Maintain governance documentation, leadership resources, executive records, stakeholder contact lists, and shared business information.
• Champion technology, AI, and automation to improve executive support, streamline processes, and enhance productivity.
• Collaborate across functions and with external partners to support operational priorities, strategic initiatives, and business-critical activities.