Executive Assistant (CEO Office)

Rwazi operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential. The Executive Assistant supports the CEO in day-to-day executive operations, including documentation, planning cadence, structured follow-ups, and internal coordination.

This is a foundational role inside the CEO’s office. While the title is traditional, the expectation is not. Rwazi is looking for someone with former founder instincts or a strong analytical pedigree who understands strategy but is comfortable operating in a support capacity without ego. This role requires intelligence, discipline, and humility.

The Executive Assistant strengthens executive execution hygiene by maintaining documentation rigor, structuring meetings into clear outputs and actions, tracking cross-functional commitments, supporting board and planning cycles, and reducing the CEO’s cognitive load.

Strong performance results in clear executive decision trails, fewer dropped commitments, tighter cross-functional alignment, faster execution cycles, and increased CEO focus on strategic priorities.

This is not a strategic leadership role, independent product or revenue ownership role, or a stepping stone to immediate executive authority. The position requires comfort operating in a support function regardless of prior seniority.

The Executive Assistant strengthens the CEO’s office by applying founder-level thinking and analytical rigor to executive documentation, planning, and follow-through. This role is foundational to maintaining speed, clarity, and execution discipline as Rwazi scales.

• Former founder, operator, or builder experience, or a strong analytical background in consulting, finance, research, or technical environments
• Exceptional structured writing ability
• Strong analytical reasoning and pattern recognition
• Comfort synthesizing complex discussions into clarity
• High attention to detail
• Ability to operate without ego in a support capacity
• Strong discretion and professionalism
• Motivation by discipline and execution rather than status
• Think sharply but act humbly
• Prefer execution over visibility
• Take pride in structured output
• Care about precision
• Follow through consistently
• Clarity and structure in written work
• Analytical depth in summarizing complex discussions
• Discipline in tracking commitments
• Comfort supporting executive workflows
• Absence of ego in operational contexts

• Capture high-quality, structured notes in executive and board meetings
• Translate discussions into clear action items with owners and deadlines
• Maintain organized, searchable documentation systems
• Draft memos, summaries, and internal briefs
• Support quarterly and annual planning processes
• Assist in preparing board decks and executive materials
• Maintain visibility over key company-wide priorities
• Ensure follow-through across functional leaders
• Track execution commitments across teams
• Follow up on deadlines and deliverables
• Escalate slippage early and objectively
• Maintain structured dashboards of ongoing initiatives
• Manage executive scheduling and prioritization
• Coordinate internal and external communications
• Maintain high professional standards in all outputs