Administrative Assistant

About Alvarez & Marsal

Alvarez & Marsal is a premier independent global professional services firm specializing in providing turnaround management, restructuring, performance improvement and corporate advisory services. Our talent drives our success, resulting in our growing Disputes and Investigations practice becoming one of the most respected in the industry. From the boardroom to the courtroom, the firm delivers a wide array of solutions to contentious situations by drawing on the deep skills, diverse disciplines and experiences of its professionals. We are recognized by Global Arbitration Review as one of the leading firms of independent experts for arbitration and considered a top three firm by Who’s Who Legal based on the number of experts across the globe. Our clients include major banks, leading law firms, private equity firms and well-known corporations and upper-mid-sized companies.

The Team

The Administrative Assistant provides essential support to the Executive Assistant and team, facilitating client engagement, department operations, and personnel activities.

How you will contribute

This is a hybrid position requiring 3 days per week in the office.

• Bachelor’s degree in a relevant field is preferred but not required.
• 1–3+ years of administrative experience within professional services, consulting, legal, or corporate environments.
• Advanced skills in Microsoft Office (Excel, Word, Outlook, PowerPoint); Concur experience is a plus.
• Proven ability to handle sensitive and confidential information with high discretion.
• Exceptionally organized with strong attention to detail and consistent follow-through.
• Ability to manage multiple priorities, meet deadlines, and keep projects moving efficiently.
• Strong written and verbal communication skills for professional interaction.
• Proactive and resourceful, taking ownership of tasks, and working independently in a fast-paced environment.
• Comfortable collaborating with team members and building professional relationships at all levels.
• Eager to learn, open to feedback, and flexible regarding hours based on team needs.

• Expense & Time Management: Prepare, reconcile, and submit accurate expense reports and timesheets in a timely manner.
• Travel Coordination: Arrange travel logistics, including flights, hotels, car services, and travel documentation management.
• Calendar & Meeting Support: Manage executive calendars, schedule meetings/events, and organize conference calls.
• Communication & Email Management: Assist with email prioritization, follow-ups, and departmental communication. Go through inbox and prioritize
• Subcontractor Administration: Coordinate the setup of subcontractors and monitor their payment processes.
• Onboarding & Compliance: Assist with new hire onboarding and track Continuing Professional Education (CPE) requirements.
• General Administration: Provide comprehensive office support, including handling sensitive documents, greeting visitors, and answering phones.
• Project Assistance: Collaborate on team projects, provide ad hoc support, and execute special assignments as needed.