Senior Executive Assistant

Position Overview

We are seeking a Senior Executive Assistant to directly support Tristan Harris, Co-Founder of CHT, and public intellectual. Tristan’s work spans research, writing, public speaking, managing high-value relationships, special projects, and fundraising.

The Senior Executive Assistant will be a high-performing operator working in partnership with Tristan and his Principal Liaison to manage his multiple initiatives, competing priorities, and limited time to maximize his impact.

You’re an experienced senior professional who has served as a Senior Executive Assistant to a high-profile leader, a personal Chief of Staff, or a Senior Project Manager in mission-driven work, with a strong track record of providing strategic support to a principal. You’re a strong operational leader who is practical, organized, and thoughtful, and can help turn vision into reality and chaos into order. The ideal candidate will also have experience managing relationships with C-suite executives and prominent institutional leaders, and is at home in a dynamic, fast-changing environment.

Essential Qualities

• Have 5+ years of prior experience as a Senior Executive Assistant or Senior Project Manager supporting C-level executives, especially in a fast-moving startup environment
• A passion for the prospect of using technology humanely
• Have excellent written and verbal communication skills with an authentic, friendly, concise email writing voice and executive presence
• Be organized, detail-oriented, great at project management, and have a passion for managing many moving pieces in a rapidly changing environment
• Value open communication, empathy, and emotional intelligence
• Ask great questions, show curiosity, have an eagerness to learn quickly, and be open to feedback
• Be a proactive problem solver who can take initiative and isn’t afraid to find ways to do things better
• Be at home working with software systems: AI, Google Workspace, Slack, Hubspot, and Asana
• Be available and responsive during Pacific Coast working hours (within 15 minutes for DM, within 2 hours for email), with flexibility during certain sprint times to respond to high-priority messages during weekends
• Flexible, adaptable team player who enjoys collaboration and working with others
• Comfort with ambiguity and creativity in your approach to problem-solving

Executive Office Operations

• Help run efficient Executive Office operations and processes within CHT, and participate in multiple internal departmental and team meetings
• Manage intricate scheduling and logistics in collaboration with internal team and external contacts, including meetings, agendas, and briefing materials
• Create Google calendar events, ensuring correct links, time zones, attendees, pre-reads, and tech setup are accurate
• Frequently reschedule shifting commitments, meetings, and travel, oftentimes at the last minute
• Acts as primary gatekeeper for inbound scheduling requests, then route to Trisan’s Principal Liaison for strategic review as necessary
• Arrange domestic and international travel, build out detailed itineraries, and track and submit expenses in a timely manner
• Draft documents, emails, and direct correspondence on Tristan’s behalf and in his voice
• Provide coverage for CHT Executive Office team members when they are OOO

Prioritization

• Partner with Tristan’s Principal Liaison to maintain focus on top priorities while balancing complex, evolving opportunities and logistics
• Proactively build out Tristan’s calendar architecture and manage his schedule accordingly to reflect top priorities
• Allocate and honor necessary focus time to enable deep thinking and execution of core responsibilities
• Monitor and triage Tristan’s inbox, serving as air traffic controller for time-sensitive and high-priority information

Project Management

• In partnership with his Principal Liaison, maintain a project management system across Tristan’s work, delivering and receiving regular updates on progress, risks, schedules, and timelines to ensure alignment and accountability
• Help Tristan maintain strategic momentum, unblock priorities, and drive consistent execution
• Regularly participate in CHT departmental and team meetings to help move Tristan’s organizational responsibilities forward
• Own the end-to-end logistics of Tristan’s media appearances, speaking engagements, and participation in events: scheduling, travel, coordination with all parties, prep work, briefing materials, on-the-ground logistics, run-of-show, debriefs, and downloads
• Help capture and transform Tristan's new CHT project ideas into clear initiatives, briefs, and greenlighting documents through discovery, analysis, and distillation of multifaceted information

Relationship Management

• Communicate with external partners on scheduling availability, timing, and holds
• Assess and advocate for solutions to Tristan that serve the best interests of CHT using problem-solving and strategic influence, and raise flags around misalignment
• Be Tristan’s eyes and ears across CHT: coordinate with internal teams, understand cross-departmental relationships and priorities, and advance Tristan's key responsibilities
• Update and maintain the Hubspot CRM system for Tristan’s contacts: contact records, meetings, downloads, email correspondence, follow-ups, and action items
• Be fluent in open communication, empathy, and emotional intelligence

What You'll Gain

• A dynamic, learning-rich environment in a cutting-edge nonprofit organization driving societal impact
• Exposure to high-profile initiatives and global events
• Influence in shaping mission-critical projects
• Direct collaboration with Tristan Harris and leading voices in humane technology and AI spheres