Senior Executive Assistant

BizTek People, Inc. is seeking a Senior Executive Assistant to perform a variety of secretarial duties and general affairs activities to support the General Manager, Managing Directors, and department staff. Responsibilities include scheduling, preparing reports, answering phones, distributing mail and documents, maintaining records and logs, filing, data entry, monitoring documents, and other general office duties.

The position provides backup support to other staff members and organizes and coordinates projects. This is a three-month contract role based in New York, with a combination of office and work-from-home days.

• 3 years’ experience or more
• Bachelor's Degree
• Good organization and planning skills. Ability to complete work accurately and on time.
• Ability to work in a high-pressure environment with critical deadlines.
• Capable of handling multiple tasks simultaneously, despite numerous interruptions.
• Ability to establish priorities and complete tasks accurately in a timely basis.
• Customer Orientation (internal/external). Excellent interpersonal skills with proven commitment to quality customer service.
• Ability to meet customer needs, respond to customer inquiries in a respectful, helpful and responsive manner.
• Ability to establish and maintain clear communication with customers.
• Team Orientation.
• Ability to work cooperatively with others. Capable of working well independently and in teams.
• High level of diplomacy, tact, discretion, and confidentiality.
• Ability to maintain a flexible attitude and approach towards assignments.
• Ability to initiate and sustain relationships with other departments and to proactively solidify relationships, understanding the needs and challenges of peers.
• Strong PC skills, including word processing, spreadsheets, and databases, as well as proficiency with calculators and other standard office equipment to record, store, and retrieve information.
• Proficient in PowerPoint, Excel, and Word.
• Fast learner of databases and internal systems.
• Flexibility to work variable hours due to the workflow.

• Plans and coordinates arrangements for business-related functions, including meetings, conferences, receptions, VIP visits, and regular periodic functions, at the 1271 AOA office location with a combination of work-from-home days.
• Obtains necessary approvals for business trip applications; books and makes spur-of-the-moment changes to flight, hotel, and transportation arrangements; and processes expense reports.
• Assists in the preparation of management reports, reconciliations, and related materials. Circulates reports for approval and keeps records accordingly.
• Maintains positive relationships with internal and external customers while providing exemplary customer service.
• Responds promptly to inquiries from customers and other departments regarding transactions, policies, and procedures.
• Plans, implements, and adjusts tasks to complete work accurately and on time.
• Sets priorities and adjusts workload to meet changing needs.
• Provides backup support to other staff members as needed, including Credit Analysts.
• Cross-trains others on job-related duties and assists others with administrative duties as necessary.
• Participates in internal and external audit preparation.
• Assists with departmental projects and performs other duties as assigned.
• Maintains current awareness and understanding of appropriate banking laws, regulations, internal policies, and procedures and complies fully with those laws.
• Directs questions and requests for clarification about rules and regulations to the Americas Legal Department and the Americas Compliance Department.
• Attends annual compliance training presented by the Americas Compliance Department.
• Reads and responds as necessary to all compliance-related reference and directive materials received.
• Complies with the Bank’s Code of Conduct.