Executive Assistant to CEO

International financial institution is seeking an experienced and highly organized Executive Assistant to support their CEO in a dynamic and fast-paced environment. This role involves providing top-notch administrative support, managing travel and expenses, coordinating meetings and events, and facilitating effective communication within our organization and with external stakeholders.

The position is exempt with bonus eligibility.

Benefits: Full benefits.

• 3-5 years of administrative experience supporting senior-level professionals, preferably in a bank or financial institution.
• Proficiency in both English and Japanese, both written and spoken, is essential to communicate effectively with global teams.
• Well-presented with strong communication skills, maintaining a professional demeanor at all times.
• Highly organized with meticulous attention to detail, capable of juggling multiple tasks and priorities in a fast-paced environment.
• Ability to prioritize and work efficiently under time-sensitive conditions.

• Assist the CEO in various secretarial duties to ensure smooth day-to-day operations.
• Manage travel arrangements and expense reports for the CEO and senior management team.
• Efficiently coordinate meetings, lunches, and dinners, including those with clients and guests, to ensure successful interactions and outcomes.
• Maintain clear and effective communication with group companies in the US and the Tokyo Head Office, ensuring seamless collaboration.
• Answer and manage incoming phone calls with professionalism and courtesy.