Executive Assistant

The return lane isn’t going to build itself. Come build it with us.

Outpost is an orbital logistics company rewriting the rules of global logistics by building reusable Earth-return vehicles that unlock in-space manufacturing, on-orbit warehousing, and 60-minute global delivery through space.

Our CarryAll vehicle family returns payloads ranging from 200 kilograms to 10 metric tons, lands within 10 meters of its target, and can then be refurbished and launched again. One vehicle, many missions: responsive logistics and precision delivery for national security; commercial cargo moved with real cadence; R&D payloads flown, tested, and refined across repeatable cycles; and critical aid delivered where roads and runways can’t reach.

The demand is already here, validated through defense and civil agreements and supported by a growing pipeline of government and commercial customers.

We have the customers, the team, and a clear technical path ahead of us. We’re building the return lane. Come build it with us.

You’re the person who keeps everything running smoothly, anticipating needs, solving problems before they arise, and making life easier for the people you support. You’re highly organized, situationally aware, and know how to read the room. Whether it’s securing a last-minute meeting link or managing travel details down to the minute, you move with precision, confidence, and care.

You take pride in doing things right the first time, seeing things through, and staying ahead of the curve. You’re comfortable shifting between strategic planning and hands-on tasks, and nothing falls through the cracks on your watch. You bring calm to chaos, clarity to clutter, and you’re the person people rely on when things really matter.

We believe in recognizing great work and will value yours; your contributions won’t go unnoticed. Our President is a hands-on leader who deeply appreciates reliability, thoughtfulness, and strong execution.

We welcome applicants with a range of educational and professional backgrounds. Whether you’ve come up through traditional roles or taken a more unconventional path, what matters most to us is your judgment, follow-through, and work ethic.

Compensation includes an $85,000–$125,000 annual salary, equity participation, performance-based bonuses, comprehensive insurance coverage, a 401(k) with company match, paid time off, and catered lunch, snacks, and coffee.

• Proven experience supporting senior executives or founders
• Excellent written and verbal communication
• Highly organized with strong problem-solving skills
• Calm under pressure and comfortable managing competing priorities
• Tech-fluent: Microsoft Office, AI tools such as Claude and ChatGPT, and more
• Professional presence and emotional intelligence, with the ability to interact well with high-level partners and internal teams
• Comfortable with discretion and handling sensitive or confidential information
• Willing and able to do whatever it takes, big or small, glamorous or not, to keep things running smoothly
• Able to exercise sound judgment, take initiative, and complete tasks independently with minimal oversight
• Able to work on-site in Playa Vista five days per week
• Must be a U.S. citizen or lawful permanent resident of the U.S., a protected individual as defined by 22 C.F.R. § 120.15, or eligible to obtain authorization from the U.S. Department of State

• Take full ownership of scheduling and calendars, coordinating internal and external meetings with attention to detail and context
• Keep the President informed of their day, week, and upcoming commitments through daily briefings, evening summaries for the next day, and nudges as needed
• Support inbox management with a goal of inbox zero
• Edit and draft external emails, notes, and memos
• Escort executives to calls and meetings, ensuring they stay on schedule and adjusting plans in real time when needed
• Track follow-ups, priorities, and action items
• Lead logistics for key meetings and events, including drafting agendas, confirming attendees, reserving space, and coordinating with Operations and IT
• Prepare digital briefing books containing bios, logistics, and talking points
• Conduct research and prepare background materials
• Proofread presentations and documents for accuracy and polish
• Book travel, including flights, lodging, ground transportation, and itineraries
• Submit and track expense reports
• Be available outside standard office hours for urgent or time-sensitive needs
• Support reception-related duties, including greeting guests, coordinating visitor logistics, and ensuring a professional front-of-house experience