Executive Assistant

We're known as an auto glass company, but beyond the glass, we're so much more. We'll help you build a fulfilling career and encourage you to have a life. Let us be the best place you'll ever work.

The Executive Assistant will manage calendars, handle confidential information with discretion, schedule complex travel arrangements, plan and coordinate meetings, and perform special projects as assigned. The role requires understanding the business and the demands of different parties to be a key partner in providing proactive administrative support.

This role will support our remote EVP, Chief Operating Officer. This position is located onsite 5 days per week at the Safelite headquarters in Columbus, OH.

Safelite offers competitive weekly pay and bonus opportunities, benefits valued at more than $10,000, a 401(k) plan with company matching, medical coverage plans, paid time off, company holidays, paid volunteer days, and up to $5,250 in tuition reimbursement per year.

• Bachelor's Degree or equivalent experience required.
• 4-6 years of executive administration experience required.
• Experience supporting a remote leader preferred.
• Ability to work onsite 5 days per week in Columbus, OH.
• Exemplary written and interpersonal skills, with excellent judgment and diplomacy in interactions with internal and external leaders.
• Superior organizational and prioritization skills, strong follow-through, and the ability to work well under pressure.
• Strong analytical and problem-solving skills, with the ability to foresee potential problems and develop contingency plans.
• Experience with complex calendar management, meeting and event planning, domestic and international travel, and preparation of presentations.
• Proactive approach with a passion for anticipating needs and making others' jobs easier.
• Advanced use of Microsoft Office tools, including Microsoft Outlook, Word, Excel, and PowerPoint.
• Extremely resourceful, efficient, and collaborative, with the ability to work in a complex matrix organization.

• Filter, organize, and prioritize a large volume of executive communications, including written correspondence, virtual meetings, and phone calls.
• Draft and create correspondence, PowerPoint presentations, charts, tables, graphs, business plans, and other documents; proofread for accuracy, spelling, grammar, and layout.
• Draft written responses or replies by phone or email and respond to regularly occurring requests for information.
• Act as a liaison with other departments and outside organizations, including senior leaders such as CEOs, presidents, and vice presidents.
• Proactively coordinate calendars and anticipate future needs based on changes in the business.
• Handle confidential and non-routine information using sound judgment and explain company policies and procedures when required.
• Schedule and organize complex meetings, travel, conferences, and department activities.
• Manage domestic and international travel planning, including booking air travel, hotels, ground transportation, and other arrangements for multiple travelers.
• Act as project manager for special projects, including coordinating presentations, disseminating information, and coordinating communications and events.
• Maintain a strong understanding of the business to anticipate executive needs, identify conflicts, mitigate problems, and improve efficiency.
• Perform other duties as assigned.
• Comply with all policies and standards.