Executive Assistant

Safelite is seeking an Executive Assistant to provide proactive administrative support to a remote Executive Vice President and Chief Operating Officer. The role will manage calendars, handle confidential information with discretion, coordinate complex travel arrangements, plan meetings, and support special projects.

This position is located onsite five days per week at Safelite headquarters in Columbus, Ohio. The role offers competitive weekly pay, bonus opportunities, comprehensive benefits, paid time off, company holidays, paid volunteer days, and up to $5,250 in annual tuition reimbursement.

Safelite values collaboration, innovation, dedication, diversity, and work-life balance, and is an equal opportunity employer.

• Bachelor's degree or equivalent experience required.
• 4–6 years of executive administration experience required.
• Experience supporting a remote leader preferred.
• Ability to work onsite five days per week in Columbus, Ohio.
• Exemplary written and interpersonal skills, with excellent judgment and diplomacy when interacting with internal and external leaders.
• Superior organizational and prioritization skills, strong follow-through, and the ability to work well under pressure.
• Strong analytical and problem-solving skills, including the ability to foresee potential problems and develop contingency plans.
• Experience with complex calendar management, meeting and event planning, domestic and international travel, and presentation preparation.
• Proactive approach with a passion for anticipating needs and making others' jobs easier.
• Advanced use of Microsoft Outlook, Word, Excel, and PowerPoint.
• Resourceful, efficient, and collaborative, with the ability to work in a complex matrix organization.

• Filter, organize, and prioritize a high volume of executive communications, including written correspondence, virtual meetings, and phone calls.
• Draft and create correspondence, PowerPoint presentations, charts, tables, graphs, business plans, and other materials; proofread and ensure accuracy and clarity of final copy.
• Draft written responses and replies by phone or email and respond to recurring requests for information.
• Act as a liaison with other departments and external organizations, including senior leaders such as CEOs, presidents, and vice presidents.
• Proactively coordinate calendars and anticipate future needs based on changes in the business.
• Handle confidential and non-routine information using sound judgment and explain company policies and procedures when required.
• Schedule and organize complex meetings, travel, conferences, and department activities for senior leadership.
• Coordinate domestic and international travel, including air travel, hotels, ground transportation, and arrangements for multiple travelers.
• Manage special projects, including coordinating presentations, disseminating information, and organizing communications and events.
• Maintain a strong understanding of the business to anticipate executive needs, identify conflicts, mitigate problems, and improve efficiency.
• Perform other duties as assigned and comply with all policies and standards.