Executive Assistant

Machine intelligence will soon take over humanity’s role in knowledge-keeping and creation. What started in the mid-1990s as the gradual off-loading of knowledge and decision making to search engines will be rapidly replaced by vast neural networks - with all knowledge compressed into their artificial neurons. Unlike organic life, machine intelligence, built within silicon, needs protocols to coordinate and grow. And, like nature, these protocols should be open, permissionless, and neutral. Starting with compute hardware, the Gensyn protocol networks together the core resources required for machine intelligence to flourish alongside human intelligence.

The Role
Own complex scheduling, travel logistics, communication support, and day-to-day operational coordination for our two Co-founders (CEO and CTO), with additional support for the broader team as needed

• 2+ years of experience providing administrative support to multiple leaders in a fast paced environment with ideally 1+ year in an early stage startup
• Strong calendar management experience, including handling complex schedules and shifting priorities
• Inbox management experience, including triage, organization, and drafting of communications
• Travel coordination experience (domestic and international)
• Ability to work autonomously with minimal supervision and strong judgment
• A positive, solutions-oriented attitude
• Highly organized, detail-oriented, and reliable with strong follow-through
• Polished communication skills, both written and verbal
• Highly adaptable with an exceptional ability to anticipate needs and plan several steps ahead
• Proven discretion and ability to manage confidential and sensitive information
• Proficiency with modern tools (Google Workspace, Slack, etc.)
• Flexibility in working hours and ability to travel for up to a week 3-4 times per year for off-sites and other meetings

Preferred

• Experience working with a fully remote or distributed team

Nice to Have

• Recruiting coordination experience
• Familiarity with AI and/or crypto startup environments

• Proactively structure and manage daily and weekly schedules, including scheduling internal and external meetings and resolving conflicts
• Coordinate all executive travel in close partnership with the events team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics
• Manage inbox organization and provide correspondence support, including triaging messages, flagging priorities, and drafting responses as needed
• Ensure the Co-founders are fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information
• Act as a strategic gatekeeper by anticipating pressure points, flagging tradeoffs, and helping protect time, energy, and focus
• Support occasional team travel coordination as needed, in partnership with internal stakeholders
• Assist with team scheduling and coordination when needed (e.g., group meetings, offsites, planning sessions)
• Support special projects such as event planning and logistics
• Help with general operational needs such as office coordination and supplies (as applicable)