Executive Assistant

Black Futures Lab works to make Black communities powerful in politics by building political power at the municipal, state, and federal levels. This position is shared with its sister entity, Black to the Future Action Fund, a separate 501(c)(4).

The Executive Assistant supports the Principal under the guidance of the Senior Advisor. This remote position helps improve organizational efficiency by providing timely, personalized administrative support. It includes co-working sessions and quarterly in-person meetings, and requires travel independently and with the Principal.

This is a full-time position with an estimated annual salary of $80,000–$90,000. Benefits include medical, dental, vision, life insurance, employee assistance, and other resources.

Applications are reviewed on a rolling basis until the position is filled. Applicants should submit a resume and responses to the application questions in PDF format through the job portal.

• 3–6 years of experience supporting senior or C-suite executives; nonprofit or social justice organization experience is required.
• Commitment to confidentiality and ability to exercise absolute discretion.
• Significant experience crafting internal and external communications for clients or partners.
• Expert proficiency in Microsoft Office, G-Suite, Zoom, Monday.com, Mailchimp, and Adobe Acrobat.
• Excellent verbal, written, research, communication, and presentation-deck creation skills.
• Demonstrated alignment with the organizations’ mission and a strong commitment to racial and/or social justice.
• Strong organization and attention to detail, with the ability to meet deadlines and ensure nothing falls through the cracks.
• Ability to prioritize competing projects and multitask across collaborators in various geographic locations.
• Ability to work independently, take initiative, anticipate needs and barriers, and apply sound judgment and problem-solving.
• Strong interpersonal skills and ability to build relationships with staff, board members, external partners, and donors.
• Availability by text or phone to address urgent concerns outside traditional office hours, including some evenings and weekends.

• Coordinate the Principal’s schedule according to priorities, maximizing impact and workflow under the Senior Advisor’s direction.
• Serve as a key liaison and representative for the Executive Office.
• Coordinate the Principal’s travel arrangements and support engagements through independent and accompanied travel.
• Create and distribute meeting notifications, manage correspondence, and ensure efficient, accurate meeting execution.
• Prioritize conflicting needs, handle matters proactively and promptly, and follow projects through to completion under deadline pressure.
• Follow up on contacts made by the Principal and support ongoing relationship cultivation.
• Track and reconcile the Principal’s expenses, submit timesheets and invoices, and maintain current contact information.
• Collaborate with the Senior Advisor and other departments to produce or collect accurate data for reports and other actionable items.
• Manage and update shared files, including briefings, travel information, and meeting schedules; take and distribute meeting notes and minutes as needed.
• Support special-event invitation vetting and confirmations, and provide logistical and administrative support for board meetings.
• Prepare first drafts of written communications to external stakeholders and review and respond to email requests as appropriate.
• Use a project management tool to monitor project and task progress.
• Coordinate meals and appointments, support and track the Principal’s charitable activities, and handle other administrative requests.