Administrative Assistant

SomeraRoad Inc. is a commercial real estate investment and development platform headquartered in New York City, with a second headquarters in Nashville, and additional offices in Kansas City, Austin, and Tampa. Since inception in 2016, we have taken an entrepreneurial and opportunistic approach to commercial real estate across a wide spectrum of asset classes, geographies, investment products, and risk profiles. SomeraRoad identifies real estate investments with an asymmetric-risk profile and executes business plans that unlock an element of arbitrage. SomeraRoad is a team of experienced professionals across a wide array of product types, focusing on identifying the highest-and-best use of the build domain, and capitalizing on supply and demand imbalances.

SomeraRoad invests in and develops CRE across a variety of product types (office, industrial, multifamily, retail, hotel) in 50+ US geographies, and we’ve transacted on over $3.3B of investments, utilizing nearly $900M of equity during our history. We’ve evolved into a diversified, vertically-integrated platform with a reputation for solving complex problems, becoming local experts, and aggressively executing our business plans.

SomeraRoad is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support Executive Leadership and oversee day-to-day office operations in Nashville, TN. This dynamic, multifaceted role plays a key part in ensuring the office runs smoothly and efficiently. Responsibilities include managing reception and office operations, coordinating travel, overseeing office-related expenses, and providing administrative support to Executive Leadership. The ideal candidate is a strong communicator who can effectively manage multiple priorities while maintaining professionalism and confidentiality.

• Bachelor’s degree required.
• At least 2 years of experience in an administrative support or office assistant role.
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Strong entrepreneurial spirit.
• Excellent analytical skills, detail-oriented, highly organized.
• Team player with good interpersonal skills.
• Self-starter with a positive attitude and hard work ethic.
• Ability to multi-task in fast-paced environment.

• Office Operations & Workplace Management:
  • Greet and welcome visitors in a professional and friendly manner.
  • Maintain a tidy, organized, and welcoming office environment for visitors and staff.
  • Receive, sort, and distribute incoming mail and packages; prepare and send outgoing mail and packages as needed, including courier coordination.
  • Answer and direct incoming calls and general inquiries as needed.
  • Oversee day-to-day office operations to ensure smooth and efficient functioning.
  • Order and maintain office supplies, snacks, beverages, and kitchen essentials; ensure the fridge and pantry remain fully stocked and organized.
  • Coordinate with property management and vendors on cleaning schedules, maintenance requests, repairs, and building access.
  • Serve as the primary point of contact for facilities-related issues and office services.
• Travel & Event Coordination:
  • Book travel arrangements, including flights, accommodations, and transportation for Executive Leadership.
  • Create detailed itineraries and ensure all logistics are accounted for.
  • Coordinate events, meetings, and conferences, including accommodations, catering, space setup, and travel for attendees.
  • Provide on-site logistical support for events as needed.
• Expense Management:
  • Track, process, and submit expenses for the Executive Leadership, ensuring adherence to company policies.
  • Maintain receipts, invoices, and other expense-related documentation.
  • Assist with tracking budgets for office-related expenditures.
• Miscellaneous Administrative Support:
  • Provide general administrative support, including data entry, filing, document preparation, and record maintenance.
  • Provide ad-hoc assistance to the Executive Leadership and other team members as needed.
  • Support onboarding logistics for new hires, including workspace setup and access coordination.
  • Handle confidential information with discretion and professionalism.