Sr. Executive Assistant to the CEO

About SCAN

SCAN Group is a not-for-profit organization dedicated to tackling the most pressing issues facing older adults in the United States. SCAN Group is the sole corporate member of SCAN Health Plan, one of the nation’s leading not-for-profit Medicare Advantage plans, serving more than 285,000 members in California, Arizona, Nevada, and Texas. SCAN has been a mission-driven organization dedicated to keeping seniors healthy and independent for more than 40 years and is known throughout the healthcare industry and nationally as a leading expert in senior healthcare. SCAN employees are a group of talented, passionate professionals who are committed to supporting older adults on their aging journey, while also innovating healthcare for seniors everywhere. Employees are provided in-depth training and access to state-of-the-art tools necessary to do their jobs, as well as development and growth opportunities. SCAN takes great pride in recognizing our team members as experts in their fields and rewarding them for their efforts. If you are interested in becoming part of an organization that is innovating senior healthcare visit www.thescangroup.org, www.scanhealthplan.com, or follow us on LinkedIn; Facebook; and Twitter.

The Job

We are seeking a seasoned and strategic Senior Executive Assistant to serve as a trusted partner to our President & CEO. This role is far more than calendar management—it is an opportunity to operate at the highest levels of executive support and influence, ensuring the CEO’s time, communications, and priorities are flawlessly executed to drive the organization’s mission forward.

As a key member of the executive office, you will not only ensure seamless day-to-day operations, but also foster alignment across the leadership team, and help translate vision into action. This is an ideal role for a polished, proactive, and emotionally intelligent professional who thrives in fast-paced, high-growth environments and understands the nuance and discretion required when working closely with a transformative leader.

• Bachelor’s degree in Business Administration, Communications, or a related field; advanced degree preferred.
• Minimum of 8+ years of progressive experience supporting C-level executives, specifically CEOs, ideally in a complex or mission-driven organization.
• Exceptional organizational skills and the ability to manage competing priorities with grace, speed, and attention to detail.
• Outstanding written, verbal, and interpersonal communication skills, with the ability to represent the CEO and organization with discretion and credibility.
• Demonstrated leadership in managing or mentoring administrative professionals or executive support teams.
• Advanced proficiency in Microsoft Office Suite and digital collaboration tools (e.g., Microsoft Teams, CoPilot, Zoom).
• High emotional intelligence, executive presence, and a proactive, solution-oriented mindset.
• Unwavering commitment to confidentiality, discretion, and professional integrity.

• Serve as a high-level liaison and trusted advisor to the CEO, anticipating needs and delivering proactive, strategic administrative support.
• Manage and optimize the CEO’s complex calendar, priorities, and communications to ensure focus on high-impact initiatives.
• Facilitate the preparation and briefing of all CEO engagements, including board meetings, media appearances, and internal leadership sessions.
• Coordinate domestic and international travel with precision, ensuring seamless experiences and contingency planning.
• Draft, edit, and manage high-level communications, presentations, and reports on behalf of the CEO.
• Ensure clear, timely, and consistent internal and external messaging aligned with the CEO’s voice and the organization’s strategic objectives.
• Exercise exceptional judgment in the handling of sensitive, confidential, and time-sensitive information.
• Plan, organize, and execute high-stakes meetings, strategic offsites, and executive retreats with excellence in logistics, materials preparation, and follow-up.
• Lead the development and dissemination of meeting agendas, summaries, and action items, ensuring accountability and follow-through across stakeholders.
• Support and manage key special projects and strategic initiatives on behalf of the CEO and Chief of Staff.
• Develop and maintain systems to track progress, deliverables, and timelines for projects critical to organizational performance.
• Oversee the smooth functioning of the executive office and cultivate a professional, welcoming, and high-performing environment.
• Serve as a leader and mentor within the organization’s administrative team, fostering a strong community of practice among executive assistants.
• Promote the CEO’s internal and external brand presence with professionalism, consistency, and strategic alignment.
• Other duties as assigned.