Senior Executive Assistant

Amazon and MGM Studios are seeking a dynamic, self-motivated Senior Executive Assistant to support the Head of Film. The individual in this role will be detail-oriented, have solid organizational skills, and be able to meet tight deadlines while juggling multiple requests across global teams. The ideal candidate will have industry EA experience, understand business priorities, demonstrate the ability to anticipate needs, and manage a very complex schedule.

The successful candidate will be able to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations requiring a quick turnaround, and take effective action without needing the whole picture. We are looking for someone motivated, with a proven history of high performance and the ability to operate under pressure. The ideal candidate is confident, enthusiastic, resourceful, and a creative problem solver, with a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives.

As a community, the EAs work together to deliver large-scale events and share workload when priorities demand additional support; commitment to teamwork is essential. This is an incredible opportunity for someone with a passion for entertainment and an interest in working in a fast-paced, customer-obsessed organization.

• Entertainment industry experience.
• Attention to detail.
• Ability to manage multiple, competing priorities simultaneously.
• Motivation and ability to take initiative with little direction.
• Ability to maintain composure and task-switch efficiently in a rapidly changing environment.
• Superior verbal and written communication skills.
• Strong organizational, team-oriented philosophy and problem-solving skills.
• High levels of integrity and discretion.
• Ability to communicate effectively and in a friendly manner with senior management, peers, and outside vendors.
• Five or more years of executive assistant experience.
• Knowledge of Microsoft Office products and applications.
• Experience with executive-level calendar management.
• Experience with domestic or international travel coordination.
• Preferred: Experience leading process improvements.
• Preferred: Experience in a fast-paced, high-tech company.
• Preferred: Experience designing processes to maximize efficiency.

• Develop the day-to-day schedule and prioritize activities, proactively identifying and resolving scheduling conflicts.
• Handle phone calls and messaging.
• Help plan domestic and international travel itineraries and process expenses.
• Organize events and group communications.
• Provide administrative support, including organizing documents, preparing for meetings, ordering supplies, and processing purchase orders.
• Track key deliverables, drive them to completion, and follow up on outstanding items.
• Meet and greet internal and external guests.