Senior Executive Assistant

Clio is more than just a tech company–we are a global leader that is transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice.

We are currently seeking a Senior Executive Assistant to work closely with our senior leadership and executive teams here at Clio. This Senior Executive Assistant will work to provide administrative assistance and operational support for the business. This role is for an an entrepreneurial individual who has a customer service mindset and exceptional administrative, coordination and communication skills.

An Executive Assistant at Clio works autonomously day-to-day within a set of established parameters. Guidance is provided and sought when faced with more complex situations and challenges. This role builds strong interpersonal relationships with other departments and individuals across the organization. Excellent judgment and discretion are expected, as well as the ability to anticipate and communicate the perspectives and preferences of Executives they support.

This person needs to be based out of Vancouver or Toronto as this individual will need to be in person 2-3 times per week.

• 10+ experience working as an executive assistant or a proven track record of success providing administrative coordination in a professional setting;
• Exposure to senior leaders, business strategy and decision-making;
• High degree of trust and integrity around the protection of confidentiality;
• Collaborative and self-starter mindset with a bias to action;
• Flawless written and verbal communication skills, even under pressure;
• Strong interpersonal skills and capacity to develop high levels of trust;
• The capacity to multi-task and possession of excellent time management skills;
• Impeccable attention to detail;
• Resourceful and able to work independently with a deadline-oriented mindset;
• Proficiency in Mac operating environments, Google Suite, Slack, Asana and Concur;
• A high level of comfort with new technologies and tools;
• High degree of professionalism, emotional intelligence and trust.
• Demonstrate a keen interest in improving your craft by using AI

• Contribute to the planning, organization, and execution of special projects - including high-profile international events and key organizational initiatives;
• Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team;
• Coordinate team events, support community-building, and handle logistical tasks, as requested;
• Manage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership Team;
• Review, route, and respond to incoming e-mail correspondence and organizational requests on behalf of the Senior Leadership Team;
• Organize, track and reconcile professional finances and expenses;
• Coordinate communications and liaise directly with external partners, vendors, and clients;
• Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team;
• Maintain a high degree of trust and integrity around the protection of confidentiality as an expectation;
• Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally.