Senior Executive Assistant

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant to the VP Translational Safety & Risk Sciences (TSRS)

What you will do

Let’s do this. Let’s change the world. In this vital role you will be responsible for performing senior level administrative support activities for the Vice President (VP) of TSRS and the TSRS Senior Leadership Team (SLT) – one Associate VP and three Executive Directors. The Senior Executive Assistant’s work assignments are complex in nature and require strict confidentiality as well as considerable tact, judgment, proactive thinking, creativity, and initiative. The Senior Executive Assistant must be able to manage several priorities in a continually changing environment.

The Senior Executive Assistant directs work to the VP’s direct reports where appropriate; this requires knowledge of the organizational structure and responsibilities of each of the VP’s direct reports.

• Associate’s degree and 4 years of administrative support experience
• Or
• High school diploma / GED and 6 years of administrative support experience
• Bachelor’s degree with 5+ years of experience in an administrative support role supporting large teams at different levels (Preferred)
• Ability to receive information and requests from e-mail, MS Teams Chats, OneNote, and verbally (Preferred)
• Excellent organizational skills and ability to balance the needs of multiple people (Preferred)
• Detail-oriented and excellent travel and meeting planning skills (Preferred)
• Good external customer communication skills (Preferred)
• Expert level PC skills in Outlook, MS Word, PowerPoint, Excel, SharePoint, and advanced typing skills (Preferred)
• Excellent time management and project management skills with the ability to prioritize projects of greater importance (Preferred)
• Calm under pressure and a strong reputation for being very approachable by staff at all levels in the organization (Preferred)
• Strong interpersonal skills that exude expertise, professionalism and collaboration (Preferred)
• Managing multiple calendars, including coordination across multiple time zones (Preferred)
• Excellent written, verbal, and presentation skills in communicating key business information (Preferred)
• Developing strong collaboration with the administrative network across the enterprise that benefits TSRS, Research and Amgen (Preferred)
• Experience providing administrative support to remote staff (Preferred)
• Ability to work in a fast-paced environment with an effective, can-do attitude (Preferred)
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility, and initiative in resolving issues (Preferred)
• A proactive approach to identifying issues and finding efficient solutions (Preferred)

• Effectively managing the calendar of the VP and the TSRS SLT
• Scheduling domestic and international travel arrangements, ensuring compliance with company policies
• Timely and efficient processing of expense reports and review of expense reports submitted for VP approval
• Manage headcount/recruitment tracking
• Managing logistics and performing key tasks for a variety of business meetings (TSRS SLT meetings/dinners, TSRS on/off site meetings and team building events, all staff meetings, staff engagement activities, etc.), including preparing agendas, meeting materials/business documents, presenters, and tracking action items
• Backing up other administrative assistants when they are out of the office
• Leading and developing a high-performing Administrative Coordinator, as a direct supervisor