Senior Executive Assistant

Medneo is seeking a highly capable, experienced and trusted Senior Executive Assistant to provide comprehensive, high-level support to the CEO and CFO, while also acting as a key enabler for the wider Executive Leadership and Management Teams.

This is a Senior EA role requiring exceptional organisational ability, sound judgement, discretion and the confidence to operate effectively at executive and board level. The role supports multiple priorities simultaneously, works across a wide range of stakeholders, and plays a critical role in ensuring the smooth, professional and efficient running of executive and company-wide activity.

If you’re the kind of Executive Assistant who thrives at the centre of fast-moving leadership teams, who has operated confidently at CEO, CFO and Board level, and who enjoys being the calm, trusted force behind senior decision‑making, this role at medneo UK is for you.

What’s in it for you...

• Remote working, approx 1 day a week in London/Oxford (ideally you will be max 1 hour commute)
• Time to Recharge: 25 days holiday + bank holidays + up to 3 extra for long service
• Private Medical Insurance (Bupa) – includes pre-existing conditions
• Add-On Family Health Options and Life Assurance x5
• Dedicated Wellbeing Tools
• Career Growth: Paid CPD, structured development, internal promotions
• 24/7 GP Access + Mental Health First Aiders
• True Team Culture – You’re supported, heard, and never just a number
• Plus: Blue Light Card, gym discounts, cycle to work, cashback plans, Tastecard, Denplan, tech vouchers & more
• Discount for friends & family MRI scans in the London centre
• Inclusive, values-led culture that celebrates you

What the CEO says about this role...

“This role is pivotal to how I operate as CEO.

I’m looking for someone who can genuinely spin plates, bring order to complexity, and give me confidence that nothing is being missed, whether that’s board papers, priorities, people or detail.

You’ll be trusted to work at the very centre of the business, alongside me and the CFO, with real autonomy and influence. We need a Senior Executive Assistant who thinks ahead, challenges where appropriate, and enables us to focus on leading and growing medneo UK.

This is not a task-based support role. It’s a partnership. And for the right person, it will be stretching, rewarding and highly visible.”

Why medneo UK?

medneo UK is a growing, ambitious healthcare business operating in a regulated, fast-moving environment. This role offers real exposure, trust and influence and the opportunity to shape how executive support operates as the business continues to scale.

About medneo UK
At medneo UK we are constantly innovating and delivering high-quality imaging services by our clinically led, highly skilled, passionate and caring team.

We believe that our services should be focused on our patients and our customers. We promise that we will strive to do business in an open and transparent manner and aim to live up to our Vision and Values every day.

Our Vision

• Act with courage - We say what we mean and do what we say, acting honourably and to the highest standard of our abilities in working with internal and external stakeholders
• Patient & Customer satisfaction - We continually review and improve our processes and procedures, to ensure we are meeting and exceeding the highest standards in care provision.
• Responsible & Accountable - We take personal accountability for delivering the highest standards of professional behaviour. We are honest, ethical and fair, so people trust us to adhere to our word.
• Service Quality - We work to improve all aspects of our services, ensuring that every member of the team has the opportunity and freedom to voice their perspectives in support of continuous quality improvement.
• Great teamwork - We engender an environment of trust and open communication, respecting and embracing the diversity within our team.

• Has advanced organisational skills with forensic attention to detail
• Operates confidently at CEO and CFO level, with proven exposure to Boards, Chairs and senior external stakeholders
• Brings demonstrable Board-level experience, including board papers, minute-taking, action tracking and follow-through
• Is trusted with sensitive, confidential and commercially critical information
• Naturally spins plates, juggles priorities and stays composed under pressure
• Thinks three steps ahead, solving problems before they reach the executive agenda
• Enjoys autonomy, accountability and being deeply trusted
• Thrives in an SME environment where structure is evolving and you help build it
• Delivers exceptional diary management across multiple senior stakeholders
• Communicates with clarity, confidence and impact – written and verbal
• Works comfortably across senior leaders, teams and external partners
• Is highly proficient in Microsoft Office and modern collaboration tools
• Experience in healthcare, regulated environments, bids/tenders or corporate transactions is advantageous, but not essential.

• Executive & Diary Management
• Own and manage complex, fast‑moving diaries for the CEO and CFO
• Proactively identify clashes, dependencies and priority conflicts
• Apply structure, colour‑coding and forward planning to enable effective decision‑making
• Coordinate domestic and international travel, accommodation and itineraries
• Manage and submit executive expenses accurately and on time
• Executive Communications
• Act as a professional, trusted first point of contact internally and externally
• Draft, coordinate and respond to correspondence on behalf of executives where appropriate
• Enable clear, effective communication between the Executive Team and the wider organisation
• Meetings, Governance & Secretariat
• Prepare, collate and distribute high‑quality briefing papers and meeting packs
• Support Executive, Management, Board and key stakeholder meetings
• Take accurate minutes and track actions, including sensitive discussions
• Coordinate agendas, attendees, logistics, rooms and video conferencing
• Executive Leadership & Management Team Support
• Provide EA support to members of the Executive Leadership and Management Teams as required
• Act as a key internal service provider, ensuring responsive and high‑quality support
• Enable effective cross‑functional coordination and information flow
• Projects, Research & Business Support
• Provide research, analysis and project support across multiple workstreams
• Coordinate documentation for bids, tenders, proposals and contract renewals
• Manage portals, messaging, document uploads and deadline tracking
• Support data rooms, document management and due diligence processes
• Collate management information, reports and KPIs
• Operational & Administrative Support
• Coordinate Head Office facilities and meeting spaces
• Support corporate travel systems and administration
• Assist with finance‑related administration (POs, expenses, holidays, cover)
• Maintain organisational charts, holiday and sickness records
• Ensure documents are stored accurately, securely and with appropriate access controls
• Events, Engagement & Marketing Support
• Organise executive dinners, events, roadshows and awards
• Support internal and external conferences
• Liaise with suppliers, venues and external partners
• Assist with internal communications and announcements