Senior Executive Assistant

Citi Markets is seeking a Senior Executive Assistant to support a C16-level manager and an entire department. The role involves providing high-level administrative support in a global financial services environment, including calendar management, correspondence, meetings, travel arrangements, expense processing, and document preparation.

Citi offers a hybrid working model with up to two days working from home per week, along with competitive base salary, annual performance-related bonus, 27 days of annual leave plus bank holidays, private medical care and life insurance, pension plan, paid parental leave, employee assistance programs, employee discounts, and learning and development resources.

• Previous office administration experience, preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Clear and concise written and verbal communication skills
• Ability to quickly gain command of new systems
• Self-motivated and detail-oriented
• Bachelor's/University degree or equivalent experience

• Directly support a C16-level manager and generally support an entire department
• Manage the day-to-day calendars of senior management
• Coordinate executive-level appointments, meetings, receptions, and conference calls
• Prepare and review materials and correspondence for meetings
• Create and modify presentations, spreadsheets, and other documents
• Coordinate travel arrangements and prepare and distribute travel schedules and agendas
• Prepare, reconcile, and track expense reports through the Travel and Entertainment Expense system
• Order supplies and process invoices through the Procure to Pay system
• Process and follow up on Virtual Requests
• Assist with ad hoc reports and special projects as needed
• Train, coach, or guide other administrative staff when required
• Assess risk appropriately, safeguard the firm's reputation and assets, comply with applicable laws and regulations, and escalate and report control issues transparently